Executive Administrative Coordinator

Overview:

We are seeking a detail-oriented, proactive, and tech-savvy Executive Assistant to provide high-quality administrative and operational support to a member of our Leadership Team. This role is ideal for someone early in their virtual assistant career who wants to gain experience in a fast-paced, high-standard professional services environment. The ideal candidate will be resourceful, highly organized, and fluent in Microsoft Office tools, with the ability to manage a range of tasks efficiently and with discretion.

Job Highlights

• Hourly Rate: USD 6.59, the equivalent in your local currency
• Paid Hours per Week: 40
• Schedule: Monday to Friday, 12:00 pm to 4:00 pm Eastern time, the remaining 4 hours are flexible
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Key Responsibilities:

Calendar & Email Management

• Manage complex calendars, scheduling internal and external meetings
• Proactively flag scheduling conflicts, upcoming deadlines, and priority messages
• Organize email inboxes, including categorizing, flagging, and drafting basic responses

Document Creation & Management

• Draft and format documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, Excel, and Outlook
• Maintain shared folders and document version control

Meeting Coordination

• Prepare agendas, organize Zoom/Teams calls, and take accurate meeting notes
• Track action items and follow up to ensure timely execution

General Admin & Research

• Conduct light research (e.g., background on people, events, tools, vendors)
• Assist with expense tracking, travel research/coordination, and vendor coordination
• Support occasional special projects and executive initiatives as needed

Requirements:

• 1–3 years of experience in an administrative, virtual assistant, or executive assistant role
• Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Experience using collaboration tools like Microsoft Teams and Slack
• Exceptional organizational skills and keen attention to detail
• Strong communication skills – both written and verbal
• Ability to handle confidential information with integrity and professionalism
• Self-motivated, reliable, and comfortable working independently in a virtual environment

Preferred Traits:

• Curious, eager to learn, and receptive to coaching
• Comfortable in fast-moving, high-expectation environments
• Demonstrates sound judgment and prioritization skills
• Enjoys supporting others and anticipating needs

Independent Contractor Perks:

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, pre-screening assessment, and technical check of your computer/device.

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