Contracts Administrator

Job Highlights

• Paid Hours per Week: 40
• Schedule: Monday - Friday, 8am - 5pm with 1 hour unpaid break | Australian Eastern Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Independent Contractor Perks

• Health insurance in eligible locations
• Permanent work from home
• Immediate hiring

Key Responsibilities

• Prepare and administer MasterBuilders client contracts, subcontractor agreements, variation orders, extensions of time, and payment claims.
• Upload and track all contract documentation within Buildertrend, ensuring version Buildertrend control and visibility for clients and the internal team.
• Create selection portals for new jobs and ensure these are updated as they are approved following the required workflow.
• Ensure contract signing, selections, and approvals are completed on time to align with pre-construction schedules.
• Act as the primary client contact for contract primary client contact for contract primary client contact for contract-related matters related matters related matters, including variations, progress claims, and invoicing.
• Review contract terms and amendments, ensuring compliance with Master Builders Master Builders standards, QBCC requirements, and company policies. standards, QBCC requirements, and company policies
• Coordinate with the Sales & Production Estimator/Scheduler to prepare accurate variations and costings.
• Monitor subcontractor and supplier compliance documentation (licences, insurances, safety records), ensuring site staff have current records available.
• Work closely with Site Supervisors and Project Managers to ensure the contract documentation supports construction schedules.
• Assist with home handovers by ensuring all contractual documentation, warranties, and approvals are finalised.

Key Performance Indicators (KPIs) Key Performance Indicators (KPIs)

• Contract Accuracy – 100% of contracts executed with Contract Accuracy out errors or missing documentation.
• Variation Efficiency – 100% of variations approved Variation Efficiency and processed before commencement of related works.
• Schedule Alignment – All contract and selection Schedule Alignment milestones finalised prior to construction start dates.
• Compliance – Subcontractor and supplier compliance. Compliance documentation is maintained at 100% currency.
• Client Satisfaction – Positive feedback regarding Client Satisfaction clarity, transparency, and responsiveness.
• Handover Completion – 100% of projects handed over Handover Completion with complete contract documentation.

Skills & Attributes Skills & Attributes

• Strong attention to detail with excellent organisational skills.
• Clear and professional communication, with the ability to manage client expectations confidently.
• Sound understanding of residential building contracts and QBCC requirements.
• Ability to prioritise tasks and meet strict deadlines in a fast-paced environment.
• Proficiency in Buildertrend Buildertrend Buildertrend and Microsoft Office Suite.

Requirements

• Previous experience in a Contracts Administrator ro Contracts Administrator role within residential new home construction.
• Knowledge of Queensland building legislation, NCC, QBCC compliance, and Master Builders standards.
• Familiarity with digital project management systems (Buildertrend essential).

3-Month Training Month Program

Month 1 –Induction & Foundations Induction & Foundations Induction & Foundations

• Company induction: policies, values, Master Builders/QBCC compliance.
• Introduction to Buildertrend: contracts module, client communication, document management.
• Shadow senior staff during contract preparation and variation process.
• Training on Master Builders/QBCC contract requirements, insurances, and approvals.

Month 2 –Skills & Application Skills & Application Skills & Application

• Hands-on practice preparing draft contracts and variation orders in Buildertrend.
• Client communication training: managing expectations, progress claims.
• Review subcontractor compliance documentation and uploading into Buildertrend.
• Cross-team collaboration: working with Estimator and Site Supervisor on alignment.

Month 3 – Independent Delivery & Assessment Independent Delivery & Assessment Independent Delivery & Assessment

• Independently prepare full contract package (supervised sign-off).
• Run the client variation process from request through approval.
• Demonstrate ability to manage timelines aligned to construction schedules.
• End-of-program assessment: accuracy, compliance, and client satisfaction simulation.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

49460423781