Construction Project Management Assistant US Federal Government - Construction Experience Is Required

ROLE: Construction Project Management Assistant (US federal/government - construction experience is required)

JOB DESCRIPTION:

• Assist project managers with day-to-day administrative tasks related to active projects
• Serve as a communication hub between superintendents, project managers, and contractors
• Track project timelines, deliverables, and required documentation
• Prepare, process, and track RFIs (Requests for Information) and submittals
• Maintain organized digital records of all project-related documentation
• Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
• Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
• Coordinate with suppliers to confirm pricing, lead times, and order status
• Utilize ProCore software to manage project documentation and updates (preferred)
• Prepare, update, and analyze project data in Excel
• Maintain accuracy of internal systems and databases
• Manage schedules, meetings, and internal communications
• Assist with reporting, follow-ups, and ensuring project compliance with requirements
• Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery.
• Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation.
• Work closely with estimators to assist in project bids.
• Price out materials and equipment required for upcoming jobs.
• Manage scheduling and delivery of materials and equipment based on project timelines.
• Track material and equipment milestones and communicate updates to project managers and stakeholders.
• Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks.
• Maintain detailed and organized records using Excel and other tools as required.
• Assist or manage changeover processes during project transitions.
• Coordinate across departments to ensure smooth project execution.

HARD REQUIREMENTS:

• Minimum 2-3 years of experience in the construction industry
• Strong background in project management support
• Hands-on experience preparing and managing RFIs and submittals
• Excellent communication and coordination skills
• Proficiency in Microsoft Excel and general office software
• High attention to detail and ability to work independently
• Experience with procurement in a construction setting
• Knowledge of ProCore construction management software is a plus
• Familiarity with federal/government contracting requirements

HOURS/WEEK:

• 40 hours per week

SCHEDULE:

• Monday to Friday
• 7AM - 4PM Pacific Standard Time Zone

OFFER:

• Weeks 1–4: $6 USD/hour
• Weeks 5–8: $7 USD/hour
• Weeks 8 onwards: $8 USD/hour