Construction Project Management Assistant RFI And US Construction Industry Experience Is Required

Construction Project Management Assistant (RFI and US construction industry experience is required)

JOB DESCRIPTION:

• Assist project managers with day-to-day administrative tasks related to active projects
• Serve as a communication hub between superintendents, project managers, and contractors
• Track project timelines, deliverables, and required documentation
• Prepare, process, and track RFIs (Requests for Information) and submittals
• Maintain organized digital records of all project-related documentation
• Ensure timely submission of required paperwork to clients, subcontractors, and suppliers
• Assist in material procurement by preparing purchase orders, verifying vendor quotes, and tracking deliveries
• Coordinate with suppliers to confirm pricing, lead times, and order status
• Utilize ProCore software to manage project documentation and updates (preferred)
• Prepare, update, and analyze project data in Excel
• Maintain accuracy of internal systems and databases
• Manage schedules, meetings, and internal communications
• Assist with reporting, follow-ups, and ensuring project compliance with requirements
• Manage the submittal process for major projects, ensuring accuracy, completeness, and timely delivery.
• Coordinate with vendors, subcontractors, and internal teams to gather necessary submittal documentation.
• Work closely with estimators to assist in project bids.
• Price out materials and equipment required for upcoming jobs.
• Manage scheduling and delivery of materials and equipment based on project timelines.
• Track material and equipment milestones and communicate updates to project managers and stakeholders.
• Gain proficiency with Procore to manage documentation, procurement, and scheduling tasks.
• Maintain detailed and organized records using Excel and other tools as required.
• Assist or manage changeover processes during project transitions.
• Coordinate across departments to ensure smooth project execution.

HARD REQUIREMENTS:

• Proven experience in construction project administration, coordination, or related roles.
• Strong familiarity with construction workflows (RFIs, submittals, drawings, project logs).
• Proficiency in:
• Procore (preferred, even if used with subcontractors)
• Project HQ
• Bluebeam
• Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking skills, with strong attention to detail.
• Strong written and verbal communication skills in English.
• Ability to work independently while supporting U.S.-based construction projects.
• Knowledge of compliance standards and industry documentation practices.

HOURS/WEEK:

• 40 hours per week

SCHEDULE:

• Monday to Friday
• 9AM - 6PM Eastern Standard Time Zone

OFFER:

• $6 USD/hour - $8 USD/hour