Construction Operations Administrator

Job Role Summary/Overview

Join a growing construction company specializing in high-end renovations, where your technical expertise and organizational skills will directly support project success. You’ll be working closely with a builder known for exceptional workmanship and strong trade relationships, helping streamline pre-construction, estimating, accounting, and administrative workflows.

Job Highlights

• Monthly Rate: Approximately PHP 54,000
• Paid Hours per Week: 40
• Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Pre-Construction & Project Administration

• Manage and organize all documentation during the pre-construction phase.
• Ensure all project documents are complete, accurate, and ready before each construction stage.
• Maintain systematic filing for all project-related materials.

Estimating Support

• Assist the builder with take-offs, material breakdowns, and labour estimates for smaller-scale projects.
• Support coordination with external estimators (e.g., V2E) for larger projects.
• Track and document project adjustments, variations, and scope changes.

Progress Claims & Invoicing

• Process progress claims and invoices within 24 hours of stage completion.
• Set up and maintain stage payment schedules in Wonder Build.
• Prepare supporting documents for claims and ensure accuracy before submission.

Scheduling & Project Tracking

• Maintain accurate project schedules from pre-construction through completion.
• Monitor milestones and communicate updates internally as needed.

Quality & Compliance Documentation

• Process and organize quality control certificates, warranties, and compliance documents.
• Assist with final council sign-offs, certification collection, and handover documents.

Client Communication Support

• Prepare client-facing documentation and assist in maintaining clear, timely communication throughout the project lifecycle.

Accounting Support (Potential Expanded Scope)

Depending on client direction, this may include:

• Handling accounting tasks currently managed outside of Xero.
• Collaborating with the Accounts Team as they transition to a smaller involvement.
• Supporting financial tracking, cost documentation, and reporting.

Requirements

• Background in architecture, civil engineering, construction management, or similar (preferred).
• Experience with construction management software, especially Wonder Build.
• Strong understanding of construction terminology, workflows, and documentation requirements.
• Experience handling progress claims, invoicing, and stage payment processes.
• Understanding of construction quality control processes and compliance documentation.
• Basic accounting knowledge is an advantage.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

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