Commercial Property Manager Administrator

Remote Commercial Property Manager / Administrator

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time, with 1 hour break

Job Overview:

We are seeking a highly organized, proactive, and independent Remote Commercial Property Manager / Administrator to manage the daily operations and administrative functions of a commercial real estate portfolio located in Southern California. This role supports a family office and combines commercial property management responsibilities with remote office administrative support for the firm’s principals.

The ideal candidate is a reliable self-starter who thrives in a dynamic environment, demonstrates excellent communication and organizational skills, and is comfortable managing a mix of operational and administrative responsibilities.

Key Responsibilities

• Commercial Property Management:
• Manage daily operations of a Southern California commercial property portfolio remotely
• Coordinate routine, emergency, and cyclical maintenance and repairs with local contractors and vendors
• Handle tenant service requests and ensure timely resolution
• Support lease administration, tenant relations, and resolution of operational issues
• Schedule and document regular property inspections
• Generate monthly reports covering financials, maintenance activity, and occupancy
• Maintain well-organized digital records for leases, contracts, inspections, and vendor logs
• Work closely with U.S.-based stakeholders and vendors to maintain efficient workflows
• Remote Office Administration:
• Act as a remote office administrator: field incoming calls, order supplies, and handle general office tasks
• Provide administrative support to the firm’s principals
• Assist with ad hoc requests and internal coordination as needed

Qualifications

• 2–3 years of experience in commercial property management or real estate administration
• Experience supporting U.S.-based real estate operations, preferably in Southern California
• Familiarity with U.S. leasing practices and coordinating with vendors and contractors
• Proficiency in property management software and digital documentation tools
• Strong organizational and time-management skills with the ability to work independently
• Excellent communication and problem-solving abilities
• Comfortable working in an executive-led, remote team environment

Note: An NBI or police clearance will be required upon acceptance of the job offer.