Event Coordinator (225-1014)

An Event Coordinator is a dynamic and detail-oriented professional responsible for planning, organizing, and executing a wide range of events. From corporate meetings and conferences to weddings and parties, the Event Coordinator ensures that all aspects of an event run smoothly. Their role involves working closely with clients to understand their vision, coordinating with vendors to ensure timely delivery of services, and managing event logistics to create memorable experiences. A successful Event Coordinator possesses excellent organizational, communication, and problem-solving skills. They must be adaptable, able to handle unexpected changes, and capable of working under pressure to meet strict deadlines while maintaining the highest level of customer satisfaction.

Responsibilities

• Plan and coordinate details for a variety of events including selecting venues.
• Liaise with clients to understand their needs and ensure satisfaction.
• Negotiate contracts with vendors to secure necessary event services.
• Develop and manage event budgets to ensure profitability.
• Oversee event logistics and operations, ensuring smooth execution from start to finish.
• Coordinate with marketing teams for promotional strategies and event advertising.
• Manage on-site setup and breakdown of events to maintain order and efficiency.
• Monitor event activities and address any issues that may arise promptly.
• Handle post-event tasks such as evaluation and client feedback collection.
• Maintain strong relationships with vendors and venues for future events.
• Create and maintain detailed event marketing materials and documentation.
• Ensure compliance with health and safety regulations during events.

Requirements

• Bachelor’s degree in Event Management, Hospitality, or a related field preferred.
• Proven experience in event planning or coordination for at least two years.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills for client relations.
• Ability to work flexible hours, including nights and weekends, when needed.
• Proficient in event management software such as Cvent or Eventbrite.
• Strong negotiation skills to secure favorable terms with vendors and venues.