Business Operations Analyst Executive Operations Coordinator Colombia

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We're seeking a Business Operations Analyst / Executive Operations Coordinator. This role is designed for a highly organized, analytical, and proactive professional who enjoys supporting business operations through data analysis, reporting, project coordination, and executive support.

You'll play a key role in helping leadership make informed operational decisions by transforming data into actionable insights, improving internal processes, and ensuring projects and priorities stay on track.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM – 5:00 PM PST.

Contract: Non-fixed Term Colombian Contract.

Requirements

• Education: Bachelor's degree in Business Administration, Operations, Finance, Industrial Engineering, or a related field is preferred.
• Experience: 3–5 years of experience in business operations, executive support, operations coordination, business analysis, or a similar role. Experience in property management, real estate operations, or finance is a plus but not required.
• Skills: Advanced spreadsheet skills (Excel/Google Sheets), reporting and data analysis, dashboard management, project coordination, presentation preparation, strong analytical and critical-thinking abilities, excellent written and verbal English communication, and strong organizational and time management skills.
• Characteristics: Detail-oriented, proactive, resourceful, analytical, dependable, self-motivated, able to manage multiple priorities, maintain confidentiality, and work independently while collaborating effectively with internal teams.
  
  

Ideal Candidate Profile

The ideal candidate is more than a traditional administrator. This person is naturally curious, analytical, and driven to understand how and why things work. They are comfortable working with numbers, reports, spreadsheets, and operational information, while also being highly organized and dependable.

They take initiative, anticipate needs, communicate clearly, and follow tasks through to completion. They enjoy creating structure, improving processes, and helping a leader and internal team operate more efficiently.

Responsibilities

• Provide direct administrative and analytical support to the leader of the operations function.
• Gather, organize, review, and analyze operational data and information.
• Prepare reports, summaries, trackers, and presentations to support operational decision-making.
• Identify trends, discrepancies, gaps, and opportunities for process improvement.
• Maintain and improve internal spreadsheets, dashboards, reports, and tracking tools.
• Monitor key deadlines, deliverables, and action items and proactively follow up with internal team members.
• Coordinate with members of the internal operations team to gather information and ensure timely completion of priorities.
• Assist with special projects, operational initiatives, and ad hoc analysis as needed.
• Organize meetings, prepare agendas and supporting materials, document action items, and track follow-up.
• Maintain accurate and well-organized documentation, files, and internal records.
• Help streamline administrative and operational processes to improve efficiency and visibility.
• Handle sensitive business and operational information with professionalism and discretion.
• Take ownership of assigned projects and responsibilities with minimal supervision.

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