Bookkeeping Operations Manager

About Us

We’re a fast-growing Canadian bookkeeping firm providing modern, accurate, and systemized cloud-based bookkeeping services to hospitality and retail businesses. Using tools like QuickBooks Online, Xero, Dext, Sage 50, and Keeper, we deliver clean books, reliable reporting, and peace of mind to our clients.

As we scale, we’re looking for a full-time Bookkeeping Operations Manager to take ownership of daily operations, lead cleanups and client onboarding, manage internal systems, and help build a team of high-performing junior bookkeepers.

This is not just another bookkeeping job — it’s a chance to grow into a senior leadership role inside a firm that values structure, autonomy, and people who care about doing things right.

What You’ll Be Doing

This is a high-responsibility role where you’ll lead both client-facing and internal workflows. You’ll manage your own client work, help clean up and transition new clients, and act as the operational backbone of the firm.

Job Highlights

Hourly Rate: The equivalent of $10.00 USD per hour in the applicant’s local currency

Schedule: Monday to Friday, 9 AM – 1 PM EST (Toronto Time)

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Client Bookkeeping & File Oversight

• Manage full-cycle bookkeeping across multiple clients (hospitality + retail)
• Perform advanced reconciliations (bank, credit card, loan, liabilities, accruals, prepaids)
• Review and finalize bookkeeping completed by junior team members
• Lead client catch-up and cleanup projects, ensuring accuracy and system readiness
• Investigate discrepancies and solve problems independently — be a “financial detective”

Client Onboarding & Documentation

• Onboard new clients: gather documents, clean up books, set up workflows in Keeper
• Build SOPs and checklists for each client so junior bookkeepers can take over confidently
• Create efficient, repeatable documentation for recurring client tasks

Internal Admin & Operations

• Manage internal bookkeeping for the firm (record expenses, reconcile accounts, track AR)
• Prepare and send monthly client invoices
• Oversee the shared inbox and assist with client communication
• Use Keeper, ClickUp, and Slack to manage workflow and collaborate with the team
• Contribute to improving SOPs, templates, and operational systems as we grow

Leadership & Team Growth

• Participate in weekly meetings with the owner and team
• Help train and mentor junior bookkeepers
• Support occasional growth tasks (e.g. following up with prospective clients)

Who You Are

You’re not just a bookkeeper — you’re a systems thinker, a fixer, and someone who gets satisfaction from clean books, clear documentation, and continuous improvement.

You love being the one who figures things out. You’re organized, reliable, and confident in communicating with both clients and team members.

Requirements

Must-Have Qualifications

• 5+ years of full-cycle bookkeeping experience (Canadian experience is a plus)
• Formal Education in Accounting
• Deep familiarity with QuickBooks Online, Xero, and Dext
• Experience with bookkeeping cleanups, multi-month catch-up files, and reconciliations
• Excellent English (spoken and written)
• Strong attention to detail and documentation habits
• Comfortable working independently in a fully remote environment
• Solid understanding of accrual accounting, liabilities, and adjusting entries

Nice-to-Haves

• Experience with Sage 50, QuickBooks Desktop, Dext Commerce
• Hospitality/restaurant bookkeeping experience (POS systems like Clover, TouchBistro)
• Familiarity with Stripe and Shopify
• Previous leadership or mentoring experience

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.