Bookkeeper Legal Practice Trust Accounting Specialist

Job Overview

Our client is seeking a highly detail-oriented and compliance-driven Bookkeeper – Legal Practice to support the financial operations of a busy legal firm. This role is critical to ensuring full compliance with the Legal Profession Uniform Law (NSW) and the NSW Law Society Trust Accounting Guidelines. You will focus on managing client trust accounts, maintaining precise financial records, and supporting end-to-end legal billing and reporting processes. You will work closely with internal stakeholders and an outsourced finance provider to ensure all financial processes are accurate, timely, and audit-ready.

Schedule

• Monday - Friday, 9:00 AM - 6:00 PM AEST/AEDT, with 1 hour unpaid break (40 hours per week)

Responsibilities

• Trust Account Management: Manage trust account transactions and reconciliations in full compliance with NSW Legal Profession Uniform Law and Law Society Trust Accounting Rules.
• Fund Transfers: Process trust-to-office transfers, ensuring proper authorization, documentation, and client notifications are maintained.
• Transactional Accounting: Handle accounts receivable and accounts payable, including debtor management, payment allocation, and diligent follow-ups.
• Reconciliations: Perform daily bank reconciliations and balance sheet reconciliations with a high level of accuracy.
• Billing Cycle: Manage the end-to-end billing cycle, including invoice generation, tracking disbursements, and generating aged debtor reports.
• Tax & Reporting: Prepare BAS, GST reporting, and trust-related tax adjustments; produce monthly trust reconciliation reports for firm leadership and auditors.
• Audit Support: Support trust audit preparation and ongoing Law Society compliance requirements.
• Stakeholder Collaboration: Coordinate with an outsourced finance provider to ensure all deadlines and reporting obligations are consistently met.

Requirements

• Experience: Minimum 3 years’ experience in bookkeeping or finance, ideally within a legal practice or professional services environment.
• Trust Accounting: Demonstrated experience managing statutory trust accounts under NSW (or equivalent Australian) regulatory frameworks is highly preferred.
• Technical Proficiency: Strong experience with Actionstep and Xero (or the ability to quickly adapt to legal practice management systems).
• Advanced Tools: Advanced proficiency in Microsoft Excel, specifically for reconciliation and reporting functions.
• Compliance Knowledge: Strong understanding of GST, BAS preparation, and general accounting principles within a legal context.
• Mindset: A high attention to detail with a process-driven and "compliance-first" mindset.
• Communication: Strong verbal and written English communication skills for managing deadlines and coordinating with external providers.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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