Billing And Operations Specialist

About Panoptyc

At Panoptyc, were on a mission to revolutionize loss prevention. Using visual AI and manual reviewers, we help retailers detect theft in over 15,000 markets across the United States. From Fortune 500 giants to local businesses, our impact is far-reaching. As a fully remote, rapidly growing team, were excited to invite top talent worldwide to join us in reshaping the future of retail security.

About The Role

Were seeking an experienced Billing and Operations Specialist to ensure accurate financial processing and operational support during our high-growth phase. In this crucial role, youll oversee invoicing, purchase orders, payroll tracking, and monthly financial processes. Youll have the opportunity to streamline operational workflows, maintain performance tracking systems, and support finance-related tasks across teams.

Responsibilities:

• Process invoices, create and manage purchase orders (POs), and maintain accurate daily tracking sheets (e.g., AT, Stripe).
• Update weekly performance metrics and manage internal payroll records.
• Oversee month-end activities, including recurring and special invoicing, location updates, and inventory tracking.
• Support as needed with Amazon expense reports, credit memos, and preparing estimates and quotes.
• Create and manage POs and payments within QuickBooks Online (QBO).
• Process inventory-related payments in coordination with finance and fulfillment teams.
• Collaborate closely with the Invoicing and Fulfillment teams to ensure seamless and accurate financial operations.
• Handle ad hoc operational support tasks as they arise in a fast-paced environment.
  
  

• Proven experience in billing, finance operations, or a related administrative role.
• Familiarity with invoicing systems, purchase order processes, and financial reconciliation.
• Experience with tools like QuickBooks Online (QBO), Excel/Google Sheets, and expense tracking platforms.
• Highly detail-oriented with excellent organizational skills.
• Strong problem-solving abilities and a proactive mindset in addressing operational issues.
• Strong communication skills and ability to work effectively in a remote environment.
• Availability to work during US business hours.
  
  

• Finance & Operations: QuickBooks Online (QBO), Stripe, Amazon Business
• Collaboration: Slack, Google Workspace, Notion, Ninety, Microsoft 365
  
  

• Experience with inventory management or e-commerce operational tools.
• Background in retail, logistics, or fulfillment-based operations.
• Previous work in a high-growth startup environment.
  
  

• Competitive compensation based on experience.
• Be part of a rapidly growing team reshaping retail security.
• Full remote work flexibility with a dynamic, global team.
  
  

• Full-time status (40 hours per week)
• Able to work during US Eastern time zone
• Salary: $6 USD/hr
• Location: Philippines