AU Payroll Officer

Join the Team at Wingman Recruitment

AU Payroll Officer

Remote | Full-Time

Australian Business Hours

Industry: Payroll, Finance & Administration

About Wingman Recruitment

Wingman Recruitment partners with forward-thinking businesses across Australia by providing highly trained Remote Professionals who integrate directly into business operations and support functions.

At Wingman, you’re not just another remote worker — you become part of a long-term team with structured onboarding, ongoing support, and genuine career growth opportunities.

About the Role

We are seeking a highly organised and detail-oriented AU Payroll Officer to support a growing Australian business across payroll, invoicing, accounts receivable, accounts payable, and financial administration functions.

This is a critical execution-focused role responsible for ensuring payroll and financial processes are completed accurately, efficiently, and on time. You will work closely with the Australian Finance & Administration Lead, supporting weekly payroll operations for a large workforce while maintaining data integrity across payroll and accounting systems.

This role is ideal for someone who thrives in a structured environment, enjoys working with numbers and processes, and takes pride in delivering accurate work under strict deadlines.

Key Responsibilities

Payroll Processing & Timesheet Management

• Collect, validate, and process weekly timesheets across multiple business divisions
• Manage timesheet submissions from online systems, PDFs, and Excel-based formats
• Follow up missing, incomplete, or incorrect timesheets
• Process weekly payroll for 300+ employees across multiple employment types
• Apply correct pay rates, allowances, penalties, overtime, and award interpretations
• Prepare payroll for review and approval by the Australian Finance & Administration Lead

Payroll Compliance & Administration

• Maintain accurate employee records, classifications, tax, and superannuation information
• Prepare payroll-related calculations including superannuation, payroll tax, and workers compensation allocations
• Ensure payroll data complies with company procedures and audit requirements
• Identify and escalate payroll discrepancies and anomalies

Invoicing & Billing

• Generate weekly invoices based on approved payroll and timesheet data
• Ensure correct charge rates, client allocations, and project coding
• Maintain alignment between payroll records and client invoicing
• Issue invoices accurately and within required deadlines

Accounts Receivable

• Maintain and update aged receivables across multiple business entities
• Monitor outstanding invoices and identify overdue accounts
• Prepare accounts receivable reports for management review
• Support collection activities and statement preparation
• Escalate high-risk and overdue accounts when required

Accounts Payable

• Process supplier invoices and maintain accurate records
• Reconcile accounts payable transactions
• Prepare weekly payment runs for approval
• Ensure accurate coding and allocation of expenses

Reporting & Data Management

• Prepare weekly payroll, invoicing, and financial reports
• Maintain accurate records across payroll and accounting systems
• Support client reporting requirements through structured spreadsheets
• Ensure data accuracy and consistency across all systems

Systems & Process Management

• Work within Astute Payroll, Xero, and internal reporting systems
• Follow documented procedures and operational workflows
• Identify opportunities to improve efficiency, accuracy, and process consistency
• Maintain strong documentation and process discipline

Communication & Stakeholder Support

• Work closely with the Australian Finance & Administration Lead
• Provide clear updates on payroll, invoicing, and finance-related activities
• Escalate issues relating to payroll discrepancies, billing concerns, missing information, and system errors
• Maintain clear communication and task management throughout weekly payroll cycles

What We’re Looking For

• Previous experience in payroll processing and accounts administration
• Strong understanding of payroll principles, invoicing, accounts receivable, and accounts payable
• Experience processing high-volume payroll within complex pay structures
• Experience interpreting awards, enterprise agreements, allowances, penalties, and overtime calculations is highly preferred
• Experience using Astute Payroll, Xero, or similar payroll and accounting systems
• Strong Excel and spreadsheet management skills
• Excellent organisational and time management abilities
• High level of accuracy and attention to detail
• Strong written communication skills
• Ability to manage recurring deadlines and weekly payroll cycles

You’ll Thrive in This Role If You Are

• Highly detail-oriented and process-driven
• Comfortable working with complex payroll structures and large volumes of data
• Accountable and deadline-focused
• Proactive in identifying and resolving issues
• Organised and methodical in your approach
• Committed to accuracy and continuous improvement

Why Join Wingman Recruitment?100% Remote Work

• Australian Day Shift Hours
• Structured Training & Onboarding
• Long-Term Career Opportunities
• Supportive and Collaborative Team Environment
• Exposure to Large-Scale Payroll and Finance Operations
• Opportunity to Work with Growing Australian Businesses

How to Apply

Ready to take the next step in your payroll and finance career?

Click “Apply Now” to submit your application and join a team that is passionate about supporting Australian businesses through exceptional operational support.

We look forward to learning more about your experience and welcoming our next team member to Wingman Recruitment.