Assistant Project Manager - 20972

Assistant Project Manager, Hotel Development & Renovations

Location: Remote Employment Type: Full-time Working Hours: Flexible

About The Company

We are a rapidly growing U.S.-based hotel ownership and management group with an active portfolio of properties undergoing renovation, capital improvement, and ground-up development. Our project team runs a continuous pipeline of CapEx and construction initiatives across multiple hotels, supported by construction lending and institutional partners.

As the pipeline grows, disciplined coordination and accurate financial tracking are what keep our projects on schedule, on budget, and in good standing with our lenders.

About The Role

This role exists to give our Project Managers leverage.

With multiple properties in progress at once, our PMs need a detail-driven partner to own the coordination, documentation, and financial reporting that keeps every project moving — and, critically, to keep monthly lender draw packets accurate and on time. You will sit at the center of communication between PMs, contractors, vendors, and hotel operations teams, turning scattered updates into clean schedules, budgets, and reports the whole team can trust.

This is a role for someone who wants to grow in hospitality development and construction, and who takes ownership of the details rather than waiting to be asked.

Key Responsibilities

Project Coordination & Scheduling

• Support Project Managers through the planning and execution of CapEx, renovation, and new-development projects across multiple hotels
• Build and maintain project schedules and trackers; monitor milestones and flag slippage early
• Coordinate and manage smaller projects with growing independence over time
  
  

Documentation & Contract Administration

• Maintain project documentation, including contracts, change orders, and project plans
• Track outstanding change orders and follow up to keep approvals moving
• Support vendor onboarding and compliance tracking (e.g., certificates of insurance)
• Organize project close-out documentation
  
  

Financial Tracking & Lender Reporting

• Track project expenses against budget and surface variances before they become problems
• Prepare monthly draw packets for lenders, ensuring supporting documentation is complete and accurate
• Assist with monthly financial reports and schedule updates for internal stakeholders
  
  

Communication & Meeting Coordination

• Communicate project updates and progress to PMs, contractors, and hotel operations teams
• Schedule meetings and coordinate logistics for project-related events
• Document coordination meetings and circulate clear status updates
• Prepare reports for internal team members
  
  

Required Qualifications

• 2+ years of experience in project management, project coordination, or construction/real estate administration
• Strong organizational skills and a high standard for accuracy and detail
• Excellent written and verbal communication skills across multiple stakeholders
• Proven ability to work in a fast-paced, deadline-driven environment
• Strong problem-solving skills and the ability to work both independently and as part of a team
• Proficiency in project management and reporting tools such as Smartsheet, Word, and Excel
  
  

Preferred Qualifications

• Experience supporting construction, renovation, or real estate development projects
• Familiarity with construction financials — budgets, change orders, and the lender draw process
• Exposure to hospitality or hotel operations
• Bachelor's degree in Construction Management, Business, Architecture, or a related field
  
  

Ideal Candidate Profile

You Are

• Highly organized and detail-obsessed — nothing falls through the cracks on your watch
• Comfortable owning numbers, budgets, and financial documentation, not just schedules
• Proactive — you follow up, chase down missing information, and anticipate what the PM needs next
• A clear communicator who can keep contractors, vendors, and operations teams aligned
• Calm and effective when several projects are moving at once
• Genuinely interested in hospitality, construction, and development, and eager to grow in it
  
  

Why Join Us

You will work at the core of an active, growing hotel development portfolio, with direct visibility into how real projects get planned, financed, and delivered. It is a role with real ownership from the start and a clear path to greater responsibility as the pipeline grows.

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