Administrative Assistant

Overview

Our client is a US-based professional services firm focused on client relationship management and business development. Operating fully remotely, the company deeply values precision, accuracy, and high-quality standards in all client-facing communications. They manage a large client base and prioritize systematic, meaningful outreach and meticulous follow-up.

Schedule: The position offers a flexible schedule. Monday to Friday, 4 hours per day flexible schedule EST.

Job Description

In this role, you will take full ownership of repetitive yet critical administrative tasks that directly drive client engagement and business development. Your primary focus will be executing email campaigns with absolute precision, managing contact tracking within our CRM, and ensuring every data point is accurate.

This position is ideal for an individual who inherently values accuracy over speed and takes immense pride in getting things right the first time. By seamlessly managing the backend systems that make growth possible, you will free up senior leadership to focus entirely on high-level, client-facing work.

Responsibilities

• You will send personalized emails to large contact lists using established templates while tracking responses in HubSpot.
• You will execute cut-and-paste email campaigns to over 400 contacts with a zero-error rate.
• You will update and maintain contact records in HubSpot to ensure highly accurate follow-up logs.
• You will utilize Microsoft Outlook to manage outbound communications, including scheduling emails to deploy at optimal engagement times.
• You will maintain organized, meticulous records of all outreach activities and communication histories.
• You will assist with professional LinkedIn outreach efforts as needed.
• You will maintain an exceptional eye for detail to prevent mistakes that could impact critical client relationships.

Must-Have Requirements

• Candidates must have proven experience using Microsoft Outlook for professional email management and strong familiarity with LinkedIn for professional outreach.
• Candidates must demonstrate proficiency with HubSpot CRM.
• Candidates must possess a strong focus on accuracy over speed, with a track record of error-free work.
• Candidates must have prior experience successfully working with US-based clients or companies.
• Candidates must display exceptional written English communication skills.
• Candidates must have the ability to follow detailed instructions precisely and the confidence to ask clarifying questions when needed.
• Candidates must be highly comfortable working independently with minimal supervision.

Nice-to-Have Requirements

• It is a bonus if you have experience scheduling large-scale, automated emails in Outlook or HubSpot.
• It helps if you have prior experience supporting a senior executive or business development professional.
• It is an asset if you have experience managing large-scale email campaigns that require unique, personalized touches.

Why Join This Team

• You will enjoy a fully remote role with a flexible schedule that fits your lifestyle.
• You will support a client who genuinely values quality, precision, and thoroughness over rushed tasks.
• You will gain valuable experience working directly alongside US-based leadership in a professional services environment.
• You will enjoy a stable, ongoing role with a client who understands the learning curve and provides dedicated support through an Account Manager.
• You will benefit from a collaborative partnership built on month-to-month contracts with no rigid, long-term lock-ins.

Independent Contractor Perks

• This position offers a permanent work-from-home setup.
• The client is looking for immediate hiring and onboarding.