Administrative Assistant Transactional Support

Position Summary

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support an attorney and legal practice in the preparation, management, and closing of transactional matters (real estate and/or business transactions). This role begins as a part-time position with the intention of growing into a full-time role for the right candidate. The ideal candidate has prior experience collaborating with others to prepare and close transaction documents, thrives in a fast-paced environment, and can provide responsive, real-time support to the attorney.

Work Hours: Part Time Monday to Friday, 9 am to 1 pm Arizona MST

Key Responsibilities

• Maintain and update schedules for active transactions as well as the attorney's calendar, ensuring deadlines and closing dates are tracked and met.
• Monitor transaction-related email inboxes and the attorney's email in real time, providing prompt follow-up and "shadowing" incoming correspondence so nothing falls through the cracks.
• Electronically file documents into the appropriate client folders promptly as they are received.
• Format, prepare, and finalize documents in Microsoft Word and PDF.
• Understand and support each stage of the closing cycle, anticipating needs and next steps.
• Assist with onboarding new clients, including intake, documentation, and setup.
• Provide calendaring, scheduling, and general organizational support to keep the attorney organized and on track.
• Communicate and coordinate with the attorney, clients, and third parties using Microsoft Teams.

Qualifications

• Prior experience assisting with the preparation and closing of transaction documents (real estate or business transactions preferred).
• Working knowledge of the transaction/closing cycle.
• Proficiency with Microsoft Word (formatting), PDF tools, and Microsoft Teams.
• Strong organizational skills and meticulous attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently in a remote environment while remaining highly responsive.
• Reliable internet connection and a suitable home-office setup for remote work.

Schedule & Growth Opportunity

This position starts part-time with flexible hours. Based on performance and business needs, there is a clear path to transition into a full-time role.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring