Administration Officer And Bookkeeper Xero - 58204647183

Administration Officer & Bookkeeper

Location: Remote (Philippines, South Africa, Eastern Europe)

Compensation: (depending on experience and at clients discretion)

• Philippines: $1,200 - $1,600 USD/month (preferred)
• South Africa: $1,500 - $2,000 USD/month
• Eastern Europe: $1,800 - $2,000 USD/month
  
  

Industry: Appliance Installation / Services

Schedule: Full-time, 45 hours/week, Australian business hours alignment 9AM-630PM AEDT

About The Company

Our client is a fast-growing Australian appliance installation and services business. They pride themselves on delivering reliable service and professional customer experiences. As they expand operations, they are looking for a highly capable remote Administration Officer & Bookkeeper to support day-to-day operations and ensure financial accuracy and administrative efficiency.

Role Overview

This is a hands-on, detail-oriented role combining administration, customer service and bookkeeping responsibilities. The successful candidate will manage customer interactions, scheduling, and internal administrative workflows while maintaining accurate financial records using Xero and ensuring compliance with Australian accounting and tax practices (including GST/BAS). This role requires a candidate who is switched-on, vibrant, quick, and able to thrive in a fast-paced environment. This will be an 80% admin and 20% bookkeeping role.

Key Responsibilities

Administration

• Manage inbound/outbound calls and company email inboxes
• Accurately quote and action incoming enquiries
• Schedule jobs, installations, and service appointments
• Coordinate calendars for management and contractors
• Provide general administrative support as needed
  
  

Bookkeeping & Finance

• Daily financial auditing, reconciliations, and transaction coding
• Maintain accounts payable and receivable records
• Process invoices, bills, payments, and supplier approvals (batch payments/ABA files)
• Manage contractor invoices and payments
• Assist with BAS preparation and liaise with Australian accountants
• Maintain accurate records in Xero (preferred: Australian experience)
• Manage payroll and ensure GST coding accuracy for BAS reporting
• Monitor overdue invoices, bad debts, and flag unreconciled or unusual transactions
• Maintain proper digital records using Hubdoc, Dext, or similar tools
  
  

Hard Skills / Essential Experience

• Proven experience as a Virtual Assistant, Administration Officer, or Bookkeeper
• Hands-on experience with Xero (Australian company experience)
• Familiarity with Australian accounting practices, GST, and BAS
• Strong English communication skills (written and spoken)
• Excellent attention to detail, organization, and ability to work independently
• Reliable internet and home office setup
  
  

Desirable

• Experience supporting Australian businesses
• Exposure to trades, appliance, or service-based industries
  
  

Soft Skills / Personal Attributes

• Reliable, proactive, and professional
• Quick-thinking, vibrant, and able to operate in a high-paced environment
• Customer-focused with strong problem-solving abilities
• Honest, team-oriented, and keen to grow into larger roles
• Warm, approachable, and affable personalit
  
  

Why This Role Matters

This position is central to Addison Appliances’ operations, ensuring smooth administrative workflows, accurate bookkeeping, and timely financial reporting. The successful hire will have a direct impact on operational efficiency, client satisfaction, and business growth.

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