Admin Assistant - TEQSA

About the Role:

The Administrative Support Assistant provides high-quality administrative support across governance, HR, and records management. The role ensures Board and committee documentation is accurate and timely, HR contract processes are well-controlled, and organisational documents are stored, tracked, and retrievable in line with policy and regulatory requirements.

Hourly Rate: The equivalent of US$ 4.6 per hour in the applicant’s local currency

Number of Paid Hours Per Week: (37.5 hrs per week)

Schedule: : Monday to Friday 9:00 AM to 5:00 PM with 30 mins unpaid break (37.5 hrs per week)

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities:

Governance & Board Documentation

• Liaise with the institutes Boards and Committees, as well as higher education consultants and related parties
• Ensure the institutes compliance with Higher Education Standards and other regulatory standards
• Coordinate Higher Education related administration matters
• Perform the duties and responsibilities of a Company Secretary as required by the Corporations Act (CA), the Companys Constitution and any other relevant legislation or regulation (e.g. preparing and circulating meeting agendas and board packs, taking and disseminating board meeting minutes, and ensuring all statutory requirements are met, etc.)
• Responsible for assisting in Faculty Management, student academic support
• Recommend, document and maintain academic policies and procedures
• Co-ordinate all processes related to assessment, including plagiarism and academic misconduct
• Liaise with various personnel at the company and its offshore partners regarding course delivery administration

HR Contract Administration

• Prepare, issue, and track employment contracts and contract variations using approved templates.
• Coordinate approvals and signatures (via Digisigner); maintain an accurate contract register.

Document Management

• Administer the document management system (e.g., SharePoint, One Drive, etc.)
• Control versions for policies, procedures, templates, and forms; publish approved documents and retire superseded versions

Requirements

• Prefer two or more years of experience in education administrative processes, and have experience performing the tasks listed above.
• Ability to understand and speak Chinese is a plus considering the coordination needed with our Head Office.
• Experience or knowledge in TEQSA standards and the higher education framework would be highly preferred.
• Experience in a dual sector higher education provider or similar environment is an advantage.
• Hands‐on experience with HR contract administration and maintaining confidential HR records.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work-from-home
• Immediate hiring
• Steady freelance job

Reminder

• Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.