Admin Assistant 001-0529

Looking for Philippines-based candidates

Job Role: Admin Assistan

tCompensation range: $1,200 AUD - $1,500 AUD / Monthl

yEngagement type: Independent Contractor Agreemen

tWork Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time

.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so youll be able to work from hom

e.
Who The Client Is: The client is an established Australian professional services firm providing accounting, tax, advisory, and financial services to individuals and small-to-medium businesses. They take a holistic, client-focused approach, delivering integrated solutions across compliance, advisory, and wealth servic

es.With decades of industry experience, they are known for their structured processes, high compliance standards, and long-term client relationships. Their culture values accuracy, organisation, proactive communication, and workflow discipline, making them well-suited to detail-oriented and process-driven team membe

rs.
Role Overview: We are seeking a highly organised, proactive and detail-oriented Admin Assistant to support a busy professional services firm. This role plays a key part in client onboarding, workflow coordination, document management, and day-to-day administrative operati

ons.You will work closely with accountants and senior team members to track workflows, manage deadlines, prepare compliance documentation, and support professional client communication. This role suits someone who thrives in a structured, fast-paced environment and takes pride in accuracy, organisation, and follow-thro

ugh.Strong communication skills, attention to detail, and a proactive mindset are essential to help keep the team efficient, compliant, and client-focu

sed.
Key Responsibilit

ies: Client Onboarding & Administr

ationManage end-to-end client onboarding, ensuring all required documentation and information is collected, processed, and stored corre

• ctly.Prepare and coordinate client engagement documentation, including engagement letters and onboarding f
• orms.Assist with renewals of engagement letters in line with regulatory or legislative cha
• nges.Ensure client records are kept accurate, up to date, and compl

iant.Workflow & Job Manag

• ementTrack jobs and workflows to ensure tasks are progressing according to deadlines and service level expectat
• ions.Support accountants with job tracking, workflow coordination, and deadline manage
• ment.Monitor task progress, follow up outstanding actions, and proactively flag risks or de
• lays.Maintain workflow systems and ensure data accuracy across platf
• orms.Assist with the billing process, invoicing, and deb

tors.
Compliance & Correspondence S

• upportPrepare and manage ATO correspondence, including drafting, organising, and tracking submissions and resp
• onses.Assist with corporate compliance documentation and proc
• esses.Support compliance workflows using relevant corporate compliance plat

forms.
Document Man

• agementManage digital filing systems and ensure documents are accurately named, stored, and ar
• chived.Maintain structured document workflows for easy retrieval and audit rea
• diness.Ensure compliance documentation is properly maintained and acce
• ssible.Email and diary man

agement
Client Commu

• nicationHandle professional client communication, in
• cluding:Following up on missing inf
• ormationConfirming workflow
• progressCross-checking client responses and docum
• entationMaintain clear, polite, and professional written communication at al

l times.Administrative & Team

• SupportProvide general administrative support to accountants and senior team
• members.Assist with improving internal workflows, systems, and administrative pr
• ocesses.Proactively identify inefficiencies and suggest impro

vements.
Required Skills and Qualif

• ications:3+ years experience in administration, accounting support, or professional services suppo
• rt roles.Exposure to an Australian accounting firm is highly d
• esirable.Strong organisational and time management skills with exceptional attention t
• o detail.Experience supporting accountants or financial services teams is highly d
• esirable.Ability to manage multiple workflows and competing priorities eff
• ectively.Strong written and verbal communicatio
• n skills.High level of professionalism, discretion, and confide
• ntiality.Proactive mindset — anticipates needs and takes in

itiative.Technical & Software Requ

• irements:XPM & Sharepoint are
• required.AccountKit, ATOMate, and Fusesign are on the wishlist (neg
• otiable).NowInfinity – as long as they have used CAS360 or any other similar programs

is fine.Strong experien

• ce u
• sin
• g:XeroXPNConfident use of cloud-based document management
• systems.Comfortable working with workflow management p
• latforms.Proficient in Google Workspace and/or Microsoft Offi