Admin And Project Support Specialist

Overview

Join a fast-growing commercial construction company serving high-profile clients across the commercial real estate sector. As an Administrative Project Coordinator & Sales Admin Support, you’ll play a key role in supporting construction projects while driving business development through appointment setting and outreach. This role combines project coordination, administrative operations, and client-facing sales support in a dynamic, fast-paced environment.

Schedule

• Monday to Friday, 8:00 AM to 5:00 PM EST (1-hour unpaid break); 40hrs per week

Independent Contractor Perks

• Health Insurance coverage
• Commissions will be provided by the client for the outreach efforts
• Permanent work from home
• Immediate hiring
• Comprehensive support for payroll, HR, and IT through BruntWork

Responsibilities

• Assist project coordinators with construction project management and workflow coordination
• Support operations team with administrative tasks and office management
• Conduct appointment setting and follow-up calls with warm leads, new prospects, and existing clients
• Manage outreach campaigns using HubSpot and Outreach CRM systems
• Coordinate follow-up email marketing campaigns
• Reach out to brokers, commercial real estate VPs, leasing professionals, project managers, and property managers to introduce Cedar Construction Services and set appointments.
• Maintain construction project management software and AP billing systems
• Perform software cleanup and maintenance across multiple management and accounting platforms
• Set up and manage project folders and document filing systems in OneDrive
• Handle Expensify receipt management and expense processing
• Manage Excel spreadsheets and perform data entry tasks
• Coordinate software training opportunities and system updates
• Manage multiple priorities, urgent requests, and shifting deadlines
• Maintain organized filing systems and construction documentation
• Provide high-level administrative support to operations and project teams

Requirements

• 3+ years of experience as an administrative assistant or operations assistant
• Strong technical aptitude and software proficiency
• Experience with CRM systems (HubSpot and Outreach preferred)
• Familiarity with invoicing, billing, and expense management
• Construction industry background preferred but not required
• Excellent English communication skills with a clear accent
• Strong attention to detail and organizational skills
• Experience in client-facing roles and appointment setting
• Ability to multitask and transition between projects efficiently
• Comfortable working with numbers and financial data
• Proficiency in Excel and document management systems
• Flexible, adaptable, and responsive to urgent requests
• Willingness to learn the commercial construction industry
• Outgoing, personable, and a strong listener

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.

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