Admin And Legal Assistant

We want you to see first why this opportunity stands out and why it could be a great fit for you.

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Job Overview

This is an exciting opportunity to become the backbone of a thriving immigration law practice where no two days are the same. You’ll work directly with the firm owner in a collaborative environment, managing everything from client communications and legal document preparation to financial operations and workflow coordination. As the firm’s trusted administrative partner, you’ll gain valuable exposure to Canadian immigration law while building expertise in legal practice management. With the firm positioned for significant growth over the next year, this role offers exceptional potential for professional development and increased responsibilities as you grow alongside the practice.

Job Highlights

Hourly Rate: The equivalent of $5.00 USD per hour in the applicant’s local currency

Schedule: Full-time remote position (paid 37.5 hours per week) with unpaid 30 mins lunch break scheduling (12-12:30 p.m.)

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Manage firm emails and maintain a well-organized digital filing system (via Clio Grow, Clio Manage, Motion, OneDrive and other software)

- Monitor the principal lawyer’s email inbox and assist with prioritizing and organizing messages

- Arrange the principal lawyer’s daily schedule, including appointments, court appearances, and internal deadlines

- Record and track the lawyers and clerks’ billable time based on email correspondence and calendar activities

- Prepare retainer agreements and client consents using firm templates

- Draft legal and administrative documents and forms with accuracy and attention to formatting based on clients’ information and firm templates for lawyer’s review

- Handle general bookkeeping in Clio including: log disbursements, issuing invoices, tracking payments, and saving all receipts for firm’s bookkeeper and accountant

- Use CRM and CMS systems to manage client information and workflow

- Coordinate the principal lawyer’s business travel arrangements and assist with calendar management

- Prepare professional presentations and support internal project coordination

- Provide document translation and multilingual communication assistance

- Offer administrative support to legal clerks and assist with case follow-up tasks as needed

- Serve as the first point of contact for new client inquiries via email and phone

- Conduct intake calls and qualify leads for consultations and retainers

- Collect and verify client identification and required documentation

- Confirm appointments, send reminders via Clio (text messages and emails), and ensure timely follow-up communication

- Collect due payments and maintain accurate payment and billing records

- Generate referrals from satisfied clients and support client relationship development

- Make occasional cold calls to follow up on leads and re-engage past contacts

- Navigate Clio for client file tracking, workflow automation, and intake pipeline management

- Process client payments including e-transfers, credit card transactions, and expense reimbursements

- Support firm marketing by scheduling and posting pre-prepared content to the firm’s website and social media platforms (LinkedIn, Instagram, YouTube, Twitter, etc)

- Monitor and update task lists within Clio to ensure timely follow-up and no missed steps in client files

- Coordinate with other team members to ensure smooth workflow and support across legal and administrative function

Requirements

- Strong attention to detail and ability to follow established processes

- Fluency in Mandarin is preferred.

- Computer proficiency with Microsoft Office suite

- Ability to work independently with minimal supervision after initial training period

- Preference for candidates with some legal administrative experience, though entry-level candidates will be considered

- Strong work ethic and commitment to long-term employment for at least one year

- Availability to work 3un hours per week during Eastern Time business hours (9 AM - 5 PM)

- Reliable internet connection and professional home office setup with a computer/laptop for work

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED