Accounts Specialist AR AP And Xero Operations

We want you to see first why this opportunity stands out and why it could be a great fit for you.

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Job Overview

We are seeking a highly efficient and detail-oriented Accounts Specialist to manage accounts receivable, accounts payable, reconciliations, invoicing, and general administrative tasks. This role requires someone who is proactive, organized, and able to handle a wide range of accounting and operational responsibilities.

The company is currently transitioning from QuickBooks Online to Xero, and the successful candidate will assist with immediate migration tasks. As the business grows and evolves, the responsibilities of this role may shift. If the specialist completes tasks efficiently and has additional time available, further administrative duties will be assigned.

This is an excellent role for someone with strong bookkeeping, AR/AP, and administrative experience who thrives in a dynamic environment.

Job Highlights

Hourly Rate: The equivalent of $6.00 USD per hour in the applicant’s local currency

Schedule: Full-time, 40 hours a week, Monday to Friday, 11:00 am to 8:00 pm Auckland, NZ Time with an hour unpaid break

Work Arrangement: Work from home

Contract: Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

Accounting & Reconciliation

• Perform Xero reconciliations accurately and promptly.
• Manage Accounts Receivable (Primary), including follow-ups, customer communications, and collection activities.
• Manage Accounts Payable (Primary), including supplier communications, queries, and daily payment processing.
• Reconcile credit cards, EFTPOS, and paid-on-the-day transactions.
• Maintain finance/payables/invoices mailbox and respond accordingly.

Invoicing & End-of-Month Work

• Prepare EOM invoicing, including Datagate imports and business customer invoice checks.
• Process recurring invoices (business and non-business).
• Process ad-hoc invoices and residential job invoices.
• Prepare statements and handle unapplied cash payments.
• Support checks of MSP subscriptions, annual license billing, and invoice verifications (Backup).
• Compare Halo vs. Xero account totals as needed (Backup).
• Support statement sending and invoice checks (Backup).

Accounts Receivable Management

• Manage customer suspensions, communications, and late debtor follow-ups.
• Initiate cancellations for non-payment and load accounts into debt collection when required.
• Update and monitor debts with EC Credit Control.

Accounts Payable Management

• Manage EzzyBills processing.
• Load payment batches (including from QBO during migration).
• Handle supplier queries.
• Manage fuel and mobile oncharging.
• Perform Vetta reconciliations.

Stock & Inventory Support

• Assist with stock counts and stock take process checks.
• Support stock reporting (Backup).

Payroll & Expenses

• Process staff expense claims and save supporting documentation.
• Process leave requests and overtime for payroll.
• Assist with payroll handover tasks.

Finance & Operations Support

• Assist with financial reporting and cashflow tasks.
• Process RMA’s and documentation for operations and finance.
• Support regional offices and technical staff for customer transfers.
• Provision ESET and O365 licensing (Backup).
• Document processes for finance and operations (Primary).
• Process direct debit runs (Backup).

Service Delivery Support

• Process ISP and phone connections (Primary).
• Process ISP and phone disconnections/cancellations (Primary).
• Support management of active ISP/Phone/Wireless connections (Backup).
• Process wireless connections and cancellations (Primary).
• Check supplier invoice lines for correct coding (Inventory, Onsold, Asset).
• Check supplier invoice lines for invoicing to clients.
• Report on any items not invoiced, not considered inventory, and not assets.

Administration & Additional Tasks

• Manage mobile connections and fuel cards.
• Assist with general administrative tasks as assigned.
• Adapt to evolving responsibilities as the business grows.

Requirements

• Experience in bookkeeping, AR/AP, or accounts administration.
• MUST HAVE A WINDOWS OS COMPUTER
• Strong knowledge of accounting software (Xero experience preferred; QuickBooks familiarity helpful during migration).
• Excellent attention to detail, accuracy, and time management.
• Strong communication skills for customer and supplier interactions.
• Ability to work independently and handle shifting priorities

Reminder

Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.