Accounts Receivable Specialist

Expected compensation: 10.00 - 17.00 USD Per Hour

As an Accounts Receivable (AR) Specialist, you’ll play a key role in HireArt’s financial operations by managing the full cycle of accounts receivable. You’ll ensure the accuracy and timeliness of all client invoicing, proactively follow up on outstanding balances, apply and reconcile cash receipts, and help drive improvements across AR processes.

This role involves working with complex billing categories including domestic payroll, contractor payments, international employer-of-record arrangements, independent contractor invoicing, and client pass-through expenses. Success will be measured by collection efficiency, DSO reduction, cash application accuracy, and your ability to deliver process improvements that enhance the AR function.

You’ll join a collaborative team committed to accuracy, compliance, and continuous improvement across our finance operations.

As an Accounts Receivable Specialist you’ll be responsible for:

• Collections & Cash Application
• Collections Management: Monitor aging reports, identify overdue balances, and execute timely outreach to clients to ensure prompt payment.
• Client Communication: Maintain clear, professional correspondence regarding outstanding invoices, payment terms, and dispute resolution.
• Cash Application: Record and apply client payments accurately across bank deposits, wires, and credit transactions.
• Reconciliation: Reconcile client accounts and ensure AR subledger aligns with the general ledger (weekly/monthly).
• Reporting & Process Improvement
• AR Reporting: Prepare weekly and monthly AR and collections reports, including DSO trends and at-risk accounts.
• Cross-Functional Collaboration: Partner with Payroll, Accounting, and Client Operations to resolve discrepancies and strengthen workflows.
• Process Optimization: Identify and implement opportunities for automation and efficiency within the invoicing, collections, and reconciliation process.
• Client Support: Address client inquiries via Zendesk or email, ensuring timely and accurate resolution.
  

• Education: Bachelor’s degree in a process-oriented field, such as Accounting, Finance, Business Administration, STEM, etc…
• Experience: 4+ years progressive experience in billing/invoicing or accounting roles
• Technical Skills
• High proficiency in Excel/Google Sheets and familiarity with SQL or BI tools (Tableau, Power BI, etc…)
• Experience using accounting and AR systems (e.g., QuickBooks, NetSuite, SAP, Oracle, Bill.com)
• Communication: Strong verbal and written communication skills. C1+ level of English required
• Independent Problem-Solving: Ability to identify and resolve payment or invoicing discrepancies effectively with minimal oversight
• Attention to Detail: Consistent accuracy in managing financial data and balancing multiple priorities
  
  

• Proven experience managing the entire AR cycle — invoicing, collections, cash application, and reconciliation.
• A proven track record of reducing DSO or improving collection performance.
• Experience handling high-volume, detailed invoices and resolving complex client discrepancies.
  
  

• Competitive wages
• Work-from-home benefits, including:
• Workspace/home office set-up
• Company provided laptop
• PTO