Accounts Receivable And Billing Specialist

Job Overview

Our client, a video production and media agency, is looking for a proactive, detail-oriented Accounts Receivable Coordinator to join the team on a part-time basis. Youll work directly with the companys founder during a focused daily block to stay on top of the financial side of the business invoices, estimates, payments, and documentation.

Job Highlights

Schedule: Monday - Friday, 08:00 AM - 12:00 PM PST (20 work hours per week)

Work Arrangement: Work from home

Contract: Independent Contractor

Responsibilities

• Prepare, send, and follow up on client invoices and estimates using Quickbooks/FreshBooks/Wave
• Track outstanding payments and send reminders to clients with overdue balances
• Organize and maintain financial records, receipts, and documentation
• Reconcile transactions and ensure books are accurate and up to date
• Draft and send payment requests, vendor payments, and expense reports
• Build and maintain well-organized filing systems for contracts, proposals, receipts, and financial documents
• Create, document, and refine repeatable processes and SOPs for all financial workflows
• Coordinate with accountants or bookkeepers during tax season or audits
• Provide a daily summary of financial tasks completed and items needing attention
• Identify process improvements and leverage AI tools to streamline invoicing, payment workflows, and documentation
• Ensure all deliverables, documents, and records are accurate, complete, and audit-ready
• Some basic administrative tasks.

Requirements

• Bachelors degree in Finance, Accounting, Business Administration, or a related field (required)
• 2+ years of experience in bookkeeping, accounts receivable, or financial administration
• Strong understanding of financial principles, invoicing workflows, and basic accounting practices
• Proficient with FreshBooks, Wave, or similar invoicing/accounting platforms
• Genuinely interested in AI and comfortable using AI-powered tools (e.g., ChatGPT, Claude, automated workflows) to improve efficiency
• Exceptionally organized — you bring structure to chaos and keep systems running smoothly
• Process-minded with a track record of building, documenting, and improving workflows
• Meticulous attention to detail — you catch errors others miss and take pride in accuracy
• Proactive and self-directed — you dont wait to be told what to do
• Strong written communication skills for professional client follow-ups
• Reliable internet connection and a quiet remote work environment
• Experience in video production, media agencies, or creative industries is a strong plus — but a willingness to learn the language and workflow of production is just as valuable

Independent Contractor Perks

Permanent work from home

Immediate hiring

Steady freelance job

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.