Accounts Payable Specialist

Client Overview

Our client is the global leader in medical equipment disposition, partnering with over 1,000 hospital systems to repurpose, rehome, and recycle obsolete medical devices across 100 countries. By processing over 10,000 pieces of equipment monthly, they help healthcare providers streamline logistics, reduce their carbon footprint, and secure sensitive ePHI. Dedicated to innovation and sustainability, they offer a dynamic, growth-oriented culture, making them an exceptional and rewarding place to build a career.

Job Summary:

We are seeking a detail-oriented and proactive Accounts Payable / Staff Accountant to manage our end-to-end vendor payment processes and support key accounting functions. Reporting directly to the Director of Finance, you will play a pivotal role in ensuring financial accuracy and operational efficiency within our fast-paced, highly collaborative environment. This is an excellent opportunity for a finance professional looking to make a tangible impact while growing alongside a dynamic team.

Schedule

Monday – Friday, 8:00 AM – 5:00 PM EST

Responsibilities:

• Enter vendor invoices accurately after obtaining required approvals or matching contracts
• Review freight invoices for accuracy and process in timely manner
• Collaborate with internal team members to resolve any discrepancies and ensure vendor accuracy.
• Complete weekly payment runs and maintains all vendor files
• Track AP aging and support cash flow planning with the Director of Finance
• Maintain 1099s and complete annual year end reporting
• Maintain contract folders and updated contract tracking system
• Assist in the month-end and year-end closing processes.
• Prepare and maintain supporting schedules and documentation for financial reporting.
• Help ensure compliance with GAAP and internal financial policies.
• Participate in process improvements and identify areas for greater efficiency.
• Other accounting-related duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities Required)

• Knowledge of best practices in accounts payable and GAAP expense recognition
• Minimum of 3 years of accounting experience, including hands-on accounts payable responsibilities.
• Strong understanding of accounting principles
• Proficiency in Microsoft Excel and accounting software (QuickBooks, or similar).
• Ability to work independently and collaboratively in a team environment
• Excellent communicator with a proactive mindset

Independent Contractor Perks

• Permanent Work From Home setup
• Health Insurance Coverage (for eligible locations)
• Immediate Hiring Opportunity