Accounts Payable Specialist

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for processing invoices and matching purchase orders in a customer-focused shared services environment. This role will report to the Accounts Payable Supervisor and will perform data entry, conduct research and communicate with both internal customers at all of locations and our suppliers.

DUTIES AND RESPONSIBILITIES:

• Entering invoices and matching purchase orders
• Accurately process invoices through established workflows and approval processes
• Professionally communicate with internal customers and vendors by phone and email
• Ensure meticulous invoice approval and coding procedures for adherence to company policies.
• Validate proper sales tax or use tax accrual for assigned invoices.
• Ensure timely payment to capitalize on available discounts and meet due dates.
• Employ various communication channels, including email and phone, to maintain precise information flow.
• Address problematic invoices promptly to meet payment deadlines.
• Skillfully interact with vendors to request assistance, obtain invoice copies, and resolve issues effectively.
• Daily processing of Electronic Funds Transfers and weekly check runs.
• Thorough documentation and filing of associated records.
• Contribute actively to special projects as assigned, showcasing adaptability and problem-solving skills.

EXPERIENCE:

• Minimum 3+ years accounts payable experience
• Proficiency in using accounting software and tools for invoice processing and payment.
• Must have intermediate Microsoft Excel skills.
• Associate degree, vocational or technical school degree and/or equivalent work experience.
• Excellent analytical and problem-solving skills.
• Strong attention to detail, demonstrated integrity and professionalism.
• Excellent communication skills, both written and verbal.

WORKING CONDITIONS:

• Full Time; Permanent Role
• 100% Remote
• US Business Hours; Flexible after training period