Accounts Payable Specialist

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time, with a 1-hour break

Salary: $1,100 per month

Job Overvi

ew:We are seeking an experienced and highly accurate Accounts Payable Specialist to handle full-cycle AP for a high-volume construction operation. This remote role supports a U.S.-based accounting team and involves processing vendor invoices, managing job cost and GL coding, and maintaining the AP workflow within TimberScan and Sage 100. Key responsibilities include vendor communications, reconciliations, credit applications, dispute resolution, and employee expense reports. Construction industry experience is required. The ideal candidate is reliable, detail-oriented, and committed to delivering clean, timely, and well-documented AP wo

rk.

Key Responsibili

ties:
Invoice Processing &

• CodingPerform day-to-day financial transactions, including verifying, classifying, routing, and processing invoices for payment through TimberScan and Sag
• e 100.Review all incoming invoices for accuracy in pricing, quantities, and terms; compare against supplier quotes or purchase orders when appli
• cable.Accurately code invoices to the correct general ledger accounts, job numbers, cost codes, and cost
• types.Route invoices for approval within TimberScan, post approved invoices to Sage 100, and prepare payment batches for r
• eview.Maintain complete and organized digital documentation for all pay

ables.
Vendor Communication & Dispute Res

• olutionRespond to vendor inquiries and communicate clearly regarding invoice or payment
• status.Research and resolve invoice discrepancies or pricing var
• iances.Gather and maintain W-9s and vendor setup documen
• tation.Complete vendor credit applications using internal templates and ensure timely subm
• ission.Collaborate with the Accounting Manager and Controller to resolve payment disputes or vendor

issues.
Reconciliations & R

• eportingPerform monthly vendor statement reconciliations, ensuring all invoices are received, posted, and a
• ccurate.Identify and document missing or duplicate invoices; follow up with vendors or internal approvers a
• s neededAssist with month-end close tasks, including account t

ie-outs.
Employee Expense Reports & Misc

• ellaneousTasks Review and process employee expense reimbursements, verifying receipts, coding accuracy, and a
• pprovals.Support compliance with expense reporting and documentation s
• tandards.Provide assistance with audit requests or reporting a

s needed.
Cross-Company Col

• laborationWhile primarily assigned to one entity type, cross-train and assist other AP Specialists as needed to maintain consistency and coverage across all

companies.
Qual

• ifications:3–5 years of full-cycle accounts payable experience in the construction industry
• (required).Hands-on experience with TimberScan and Sage 100
• (required).Strong understanding of construction-specific job cost accounting, GL coding, and AP
• workflows.Experience with vendor reconciliations, expense reports, and credit ap
• plications.Familiarity with Corpay or other AP automation tools (
• preferred).Highly reliable and consistent in meetin
• g deadlinesExceptional attention to detail and accuracy in high-volume e
• nvironmentsExcellent written and verbal English communicat
• ion skills.Able to work independently and solve problems p
• roactively.Clear, honest communicator who follows up and asks the right
• questions.Organized and dependable in a fast-paced, structur
• ed setting.Must be able to work U.S. Pacific Time hours (graveyard sh