Accounts Payable Specialist

Job Type: Full-Time

Work Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time, with a 1-hour break

Salary: $1,100 per month

Job Overview

: We are seeking an experienced and highly accurate Accounts Payable Specialist to handle full-cycle AP for a high-volume construction operation. This remote role supports a U.S.-based accounting team and involves processing vendor invoices, managing job cost and GL coding, and maintaining the AP workflow within TimberScan and Sage 100. Key responsibilities include vendor communications, reconciliations, credit applications, dispute resolution, and employee expense reports. Construction industry experience is required. The ideal candidate is reliable, detail-oriented, and committed to delivering clean, timely, and well-documented AP wor

k.

Key Responsibilit

ies:
Invoice Processing & C

• odingPerform day-to-day financial transactions, including verifying, classifying, routing, and processing invoices for payment through TimberScan and Sage
• 100.Review all incoming invoices for accuracy in pricing, quantities, and terms; compare against supplier quotes or purchase orders when applic
• able.Accurately code invoices to the correct general ledger accounts, job numbers, cost codes, and cost t
• ypes.Route invoices for approval within TimberScan, post approved invoices to Sage 100, and prepare payment batches for re
• view.Maintain complete and organized digital documentation for all paya

bles.
Vendor Communication & Dispute Reso

• lutionRespond to vendor inquiries and communicate clearly regarding invoice or payment s
• tatus.Research and resolve invoice discrepancies or pricing vari
• ances.Gather and maintain W-9s and vendor setup document
• ation.Complete vendor credit applications using internal templates and ensure timely submi
• ssion.Collaborate with the Accounting Manager and Controller to resolve payment disputes or vendor i

ssues.
Reconciliations & Re

• portingPerform monthly vendor statement reconciliations, ensuring all invoices are received, posted, and ac
• curate.Identify and document missing or duplicate invoices; follow up with vendors or internal approvers as
• needed.Assist with month-end close tasks, including account ti

e-outs.
Employee Expense Reports & Miscellaneo

• us TasksReview and process employee expense reimbursements, verifying receipts, coding accuracy, and ap
• provals.Support compliance with expense reporting and documentation st
• andards.Provide assistance with audit requests or reporting a

s needed
Cross-Company Coll

• aborationWhile primarily assigned to one entity type, cross-train and assist other AP Specialists as needed to maintain consistency and coverage across all c

ompanies.

Qual

• ifications:3–5 years of full-cycle accounts payable experience in the construction industry
• (required).Hands-on experience with TimberScan and Sage 100
• (required).Strong understanding of construction-specific job cost accounting, GL coding, and AP
• workflows.Experience with vendor reconciliations, expense reports, and credit ap
• plications.Familiarity with Corpay or other AP automation tools (
• preferred).Highly reliable and consistent in meeting
• deadlines.Exceptional attention to detail and accuracy in high-volume en
• vironments.Excellent written and verbal English communicat
• ion skills.Able to work independently and solve problems p
• roactively.Clear, honest communicator who follows up and asks the right
• questions.Organized and dependable in a fast-paced, structur
• ed setting.Must be able to work U.S. Pacific Time hours (graveyard sh