Accounts Payable Clerk

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role

We’re seeking an Accounts Payable Clerk to support day-to-day accounts payable operations, vendor documentation, expense tracking, and accounting administration for OMNI and its clients.

This role is ideal for a detail-oriented, organized, and dependable professional who enjoys working with financial data, managing recurring deadlines, and ensuring accuracy across accounting processes. Training in Ottimate will be provided.

Location: Must be in Philippines – Remote.

Environment: Philippines and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 9:00 AM – 6:00 PM EST.

Requirements

• 1+ year of accounts payable, bookkeeping, accounting assistant, or administrative finance experience preferred.
• Basic understanding of invoice coding, approval workflows, vendor records, and payment processing.
• Experience with Ottimate, QuickBooks, Xero, Bill.com, or similar accounting/AP software preferred; Ottimate training will be provided.
• Strong attention to detail and commitment to data accuracy.
• Comfortable working with spreadsheets, digital files, and accounting documentation.
• Excellent written and verbal English communication skills.
• Ability to manage recurring deadlines, follow up consistently, and balance multiple priorities.
• Professional discretion with confidential client, vendor, and financial information.
• Resourceful, dependable, and comfortable working remotely with internal and client-facing teams.
  
  

Education: Technical, Associate, or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Experience: 1+ year of experience in accounts payable, bookkeeping, accounting support, or administrative finance roles.

Skills

• Basic knowledge of invoice coding, payment processing, vendor management, and approval workflows.
• Experience with QuickBooks, Xero, Bill.com, Ottimate, or similar accounting/AP software is preferred.
• Proficiency with spreadsheets and digital accounting documentation.
• Strong written and verbal English communication skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet recurring deadlines.
  
  

Characteristics

• Detail-oriented and accurate.
• Dependable and proactive.
• Resourceful and eager to learn new systems.
• Professional with confidential financial information.
• Comfortable working independently in a remote environment while collaborating with internal teams and clients.
  
  

Responsibilities

Accounts Payable Processing:

• Review, code, and enter vendor invoices and payment requests accurately and on time.
• Match invoices to purchase orders, receipts, approvals, and supporting documentation.
• Route invoices for approval and follow up on missing information or delayed responses.
• Prepare payment batches and support check, ACH, credit card, or other payment workflows as directed.
  
  

Vendor & Client Support

• Maintain vendor records, W-9 documentation, contact information, and payment details.
• Communicate professionally with vendors, clients, and internal team members regarding invoice status and documentation needs.
• Support client-specific accounts payable processes through OMNI as assigned.
• Assist with resolving discrepancies, missing invoices, duplicate charges, and vendor statement issues.
  
  

Ottimate & Payables Workflow

• Complete training in Ottimate for invoice capture, coding, approvals, and AP workflow management.
• Maintain accurate invoice status notes and organized supporting documentation in the appropriate systems.
• Identify payables workflow issues and escalate questions or exceptions appropriately.
• Support clean handoffs between client contacts, vendors, and the OMNI accounting team.
  
  

Accounting & Administrative Support

• Assist with vendor statement reconciliations and expense categorization.
• Maintain organized accounting files and invoice records.

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