Administrative Coordinator (225-1014)

An Administrative Coordinator plays a crucial role in facilitating the efficient functioning of an organization. This dynamic position involves the coordination and management of administrative tasks, ensuring seamless operations across various departments. The Administrative Coordinator is often the liaison between staff and management, ensuring that communication flows smoothly and tasks are completed on time. The ideal candidate for this role will exhibit excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. With a focus on supporting the administrative team, the Administrative Coordinator contributes significantly to enhancing productivity and efficiency within the organization.

Responsibilities

• Coordinate administrative activities and ensure effective communication across departments.
• Manage calendars, scheduling meetings, and appointments for several key executives.
• Prepare and review reports, presentations, and correspondence before distribution.
• Assist with budget monitoring, procurement, and tracking of departmental expenses.
• Maintain and organize filing systems, both digital and physical, for easy retrieval.
• Coordinate office activities and operations to ensure efficiency and compliance with policies.
• Act as a point of contact for internal and external clients or stakeholders.
• Supervise the maintenance of office equipment and ordering of office supplies as needed.
• Conduct research and compile data to prepare documents for review and presentation.
• Assist in training new employees and support ongoing administrative team projects.
• Develop and implement efficient administrative systems and policies in office settings.
• Monitor and respond efficiently to inquiries and requests for information from stakeholders.

Requirements

• Bachelor’s degree in Business Administration or relevant field required.
• Minimum of three years experience in an administrative or supervisory role.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong organizational skills and attention to detail are essential functions.
• Proficiency in MS Office Suite and experience with office management software.
• Exceptional written and verbal communication skills are necessary for success.
• Ability to multitask effectively in a fast-paced and dynamic working environment.