Construction Project Coordinator

Job Overview

We are seeking a proactive and organized Virtual Assistant to support our residential

building operations. This hybrid role demands familiarity with building terminology and

processes, ideally with a background in project management or estimating. The VA will play

a critical role in streamlining workflows, maintaining accurate records, managing

communications, and assisting with estimating and documentation to ensure smooth project

execution.

Job Highlights

• Paid Hours per Week: 40
• Schedule: Monday - Friday, 8am - 5pm with 1 hour unpaid break | Australian Eastern Time
• Work Arrangement: Work from home
• Contract: Independent Contractor

Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Key Responsibilities:

Wunderbuild Platform Management

• Maintain and update client contact information; remove duplicates and ensure completeness
• Manage supplier contacts including obtaining and uploading subcontractor insurances and licenses
• Establish standardized document folder templates for consistent job layouts
• Set up and manage messaging channels within the platform
• Monitor and chase timesheets daily to ensure completion and accuracy against site diaries
• Oversee daily completion of site and truck diaries, following up with team members as needed
• Import and allocate invoices to cost codes (potential responsibility)
• Complete and maintain checklists relevant to projects
• Develop estimating templates and standardize templates for documentation
• Finalize and maintain cost code structures
• Assist with estimating, take-offs, drafting variations, and progress claims

Email and Calendar Management

• Manage and organize inbox, ensuring emails are moved to relevant folders with consistent job codes
• Sort emails into trade-specific folders for easier access and tracking
• Manage calendar and schedule meetings, considering travel time and priorities

Accounts and Compliance Support

• Apply and manage hire account
• Assist with Occupancy Certificate applications and follow-ups for projects

Requirements

• Proven experience in residential building estimating and/or project management
• Proficiency with Wunderbuild or similar construction management platforms
• Strong organizational skills and attention to detail
• Excellent communication skills and ability to follow up persistently but professionally
• Ability to multitask and manage time efficiently
• Familiarity with document and file management systems
• Comfortable working remotely and coordinating with multiple stakeholders

Independent Contractor Perks

• Health Insurance in eligible locations
• Permanent work from home
• Immediate hiring

Reminder:

• Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

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