Communications Manager

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences. 

As a part of The Brandtech Group, were at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results. 

Job Title: Communications Manager

Role: Freelancer 

Duration: 6 months

Location: Manila, Philippines

About the role: 

We are seeking a dynamic and strategic Communications and Project Manager who thrives in an autonomous environment and excels in driving initiatives from concept through to execution. As a pivotal member of our leadership team, this role will steer the development and implementation of innovative communication strategies and ensure the seamless delivery of projects. The ideal candidate is a self-starter with the ability to navigate complex challenges independently while fostering a collaborative and communicative culture across the organisation. 

What you will be doing: 

Strategic Office Management: 

• Lead and manage all invoicing processes with precision, identifying opportunities for financial enhancement and operational efficiency. 
• Strategically compile, analyze, and deliver comprehensive Management Information (MI) packs to drive data-informed decision-making at the executive level. 
• Oversee and champion the onboarding and training processes for new staff to ensure a seamless integration into our organization’s culture and operations. 
• Craft and implement innovative office policies and procedures designed to boost productivity and operational effectiveness. 

Autonomous Project Management: 

• Independently spearhead the planning, execution, and oversight of internal and external projects, ensuring strict adherence to timelines, budgets, and quality benchmarks. 
• Maintain comprehensive project trackers and financial documentation for heightened transparency and accountability. 
• Propel the development of proactive project strategies and innovative process improvements that align with broader organizational objectives. 
• Serve as a critical liaison among cross-functional teams, facilitating smooth and fluid communication and collaboration. 

Advanced Administrative Duties: 

• Maintain compliance with corporate policies by effectively managing OMG Compliance and essential employee records. 
• Coordinate the creation and dissemination of high-impact internal communications and newsletters. 
• Facilitate and organize strategic meetings, preparing focused agendas, recording actionable minutes, and ensuring follow-up on key decisions. 

Expert Communication & Reporting: 

• Develop and implement comprehensive communication strategies to ensure clarity and efficiency across departments. 
• Prepare and present detailed reports and data-driven presentations for executive management reviews, supporting strategic alignment and initiatives. 
• Manage internal communication platforms and maintain optimized email distribution lists to enhance information flow. 

Content Asset Management & Maintenance: 

• Ensure accurate cataloging of content assets with appropriate documentation. 
• Collaborate with agencies and internal resources to meet completeness and compliance standards for final files. 
• With Content Compliance & Governance, ensure asset accuracy for Digital Asset Management (DAM) systems through best practices in licensing, metadata, and documentation. 
• Establish standard reporting processes for timely project execution and asset lifecycle management. 
• Guide or support audits and asset-related work, including system access and archival processes. 
• Develop Standard Operating Procedures and coordinate training initiatives to foster best practices. 

Content Review & Approval System: 

• Provide functional support to set up projects and resolve issues in collaboration with division functions and Marketing Technology. 
• Develop and update training materials, policies, and supporting documents to ensure operational effectiveness. 
• Serve as the primary contact for division-specific internal audits. 

Content Compliance, Standards & Guidelines: 

• Assist the Content Compliance & Governance team in setting asset standards and supporting corporate licensing and purchasing processes. 
• Support training and consultation related to content creation policies and standards, leveraging necessary Subject Matter Experts (SMEs) as required. 
• Train internal personnel, external agencies, and consult as needed to ensure compliance and standard adherence. 

What you need to be great in this role: 

• Demonstrated experience creating and/or managing content within associated systems and processes that allow for operational effectiveness and efficiencies. 
• Excellent Project Management skills with a strong competency in creating, improving, and driving processes, training, and organizational influence. 
• Creative, technical, probing, and analytical aptitude. 
• Outstanding attention to detail, coupled with solid follow-through and documentation. 
• Collaborative, flexible and adaptable within a fast-paced, highly matrixed, highly regulated, and geographically diverse business environment. 
• Strong verbal and written communication skills with ability to drive organizational alignment. 
• Innate curiosity to discover and solve process deficiencies and efficiencies; and challenge the status quo. 
• Desire to operate (and thrive) within an innovative and creative environment. 
• Agile team player who will support change with enthusiasm, thoughtfulness, and a commitment to personal and team development. 
• Self-starter, self-motivated, deadline-focused, and agile mindset with strong skills in multi-tasking. 
• Bachelor’s degree in Business Administration, Communications, or related field. 
• Minimum of 3 years in senior office or project management roles with a focus on independent success. 
• Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint. 
• Superior organizational skills with strategic multitasking and time management focus. 
• Strong written and verbal communication skills. 
• Familiarity with Dual Track Agile, Lean UX or Design Thinking 
• Passion for and inquisitive about AI and new technologies  
• Understanding and knowledge of AI tools is beneficial, but ability to learn and digest benefits and features of AI tools is critical  

Req ID: 16422

Our values shape everything we do: 

Be Ambitious to succeed   

Be Imaginative to push the boundaries of what’s possible   

Be Inspirational to do groundbreaking work   

Be always learning and listening to understand   

Be Results-focused  to exceed expectations   

Be actively pro-inclusive and anti-racist across our community, clients and creations   

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.    

 OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.