Bookkeeper

Job Title: Bookkeeper

Client: Commercial Flooring Company

Employment Type: Full-time

Work Schedule: Day shift: 6:00 AM to 3:00 PM PHT / 7:00 AM to 4:00 PM Monday to Friday

Location: Work From Home – Permanent

Additional benefits: Company Laptop provided, PTO, HMO, follows PH regular holidays

Company Overview:

Our client is an established commercial flooring company operating across four business entities in Australia. We are looking for an experienced Accountant / Bookkeeper to join the team and take

responsibility for a range of day-to-day accounting and administration functions.

Interested candidates, please send a copy of your updated CV and complete this form.

You may also reach us via email: almira@impulsumoutsourcing.com or dave@impulsumoutsourcing.com

Role Overview:

This is a hands-on role suited to someone who has worked in the construction industry, is organised, accurate, proactive and able to work independently in a busy construction environment. The successful applicant will need to be comfortable working with Xero, spreadsheets, builder portal platforms, supplier and subcontractor invoices, construction claims, retention accounting and subcontractor compliance.

Core Responsibilities:

Accounts Payable & Xero

• Enter and process supplier invoices into Xero accurately and in a timely manner.

• Enter and process subcontractor invoices, ensuring the correct subcontractor, GST treatment and general ledger account are used.

• Reconcile supplier accounts and investigate discrepancies.

• Assist with general bookkeeping duties and account reconciliations as required.

Construction Claims & Builder Portals

• Prepare and submit monthly progress claims and invoices through various builder/client portal platforms ensuring claims are submitted by the required deadline.

• Maintain spreadsheets and supporting documentation for monthly claims.

• Follow up outstanding claims, approvals and payments.

Retentions

• Maintain accurate records of retention amounts withheld by customers.

• Monitor Practical Completion (PC) dates and Defects Liability Period (DLP) dates. Request the release and payment when it falls due

Subcontractor Compliance & Insurance

• Ensure all subcontractors have the required Public Liability (PL) insurance and any other relevant insurance or compliance documentation required by Inline Floors, our clients or builders.

• Check that insurance certificates and other required documentation are current and have not expired.

• Maintain a central subcontractor compliance register showing required documentation and expiry dates.

Skills & Experience

The successful applicant will ideally have:

• Previous experience in a bookkeeping or accounts role.

• Strong Xero experience.

• Understanding of construction progress claims and builder/client portals.

• Understanding of construction retentions, Practical Completion (PC) and Defects Liability Periods (DLP).

• Experience processing supplier and subcontractor invoices.

• Good understanding of GST and general ledger coding.

• Strong Excel/spreadsheet skills.

• Experience maintaining subcontractor compliance and insurance records.

• Excellent attention to detail and accuracy.

• Strong organisational and time-management skills.

• Ability to manage multiple companies and competing deadlines.

• Ability to work independently and follow tasks through to completion.

• Good communication skills and confidence in following up customers, builders and suppliers.

• A proactive approach – someone who will identify what needs to be done rather than waiting to be instructed.

The Type of Person We Are Looking For

We are looking for someone who takes ownership of the accounts function and keeps on top of outstanding items.

The successful applicant will be someone who:

• Is highly organised and methodical.

• Has excellent attention to detail.

• Can work in a fast-paced construction environment.

• Is comfortable managing multiple deadlines.

• Will follow up outstanding claims, invoices and retentions without being prompted.

• Will actively monitor subcontractor compliance and insurance expiry dates.

• Takes responsibility for keeping records accurate and up to date.

• Can identify problems and work towards resolving them.

• Is confident using Xero and spreadsheets.

• Can communicate professionally with builders, suppliers, subcontractors and internal staff.

What Success Looks Like:

The key objective of this position is to ensure that the accounts and administration associated with our projects are kept accurate, current and under control, with particular

focus on:

• Supplier and subcontractor invoices being entered correctly and on time.

• Monthly claims being submitted accurately and by the required deadlines.

• Outstanding claims and payments being followed up.

• Retentions being accurately recorded and actively pursued when they become due.

• PC and DLP dates being monitored.

• Subcontractor insurance and compliance documentation being current and properly recorded.

• Expired or missing subcontractor documentation being followed up promptly.

• Xero accounts and general ledger coding being accurate.

This role would suit an experienced Accounts/bookkeeper who enjoys working in a busy environment, understands construction accounting and is looking for a role where they can

take ownership and make a real contribution to the business

Disclaimer:

• The duties and responsibilities listed above describe the post as it is in general terms and are not definitive. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.