Bookkeeper

Company Description

PayChoice is one of Australia’s leading payment gateways, specialising in the collection of payments for clients around Australia in industries such as Healthcare/Fitness, Childcare, Medical and many more.

Role Description

PayChoice is seeking a detail-oriented and experienced Bookkeeper to manage end-to-end bookkeeping functions across multiple entities. The ideal candidate will ensure accuracy, compliance, and timeliness in all financial transactions while collaborating closely with the Head of Finance and external accountants.

Qualifications

• Process invoices and manage accounts payable and receivable in Xero and HubSpot, ensuring all entries are correctly coded and approved.
• Complete weekly reconciliations for bank accounts, credit cards, and payment gateway settlement accounts to ensure financial data aligns with merchant transaction activity.
• Prepare payroll data, update employee records, and assist in generating Superannuation and PAYG reports.
• Prepare and maintain BAS/IAS data for review and ensure accurate records for GST, PAYG, Superannuation, and WorkCover obligations.
• Prepare weekly summaries of accounts payable, accounts receivable, and bank balances, and submit a detailed monthly reconciliation pack (including trial balance and variance reports).
• Support external accountants during year-end reporting and audits, ensuring all records and reconciliations are up to date and compliant.
• Identify and resolve discrepancies in transactional data, including any irregularities related to settlement or merchant payment flows.

Service Expectations:

• Complete weekly reconciliations by Friday COB.
• Deliver month-end close within 7 business days.
• Maintain at least 99% accuracy in all financial records.
• Ensure strict confidentiality and secure handling of all financial data.

Systems Used:

• Xero Accounting
• Hubspot
• Familiarity with payment gateway reconciliation tools, settlement reports, or financial dashboards is advantageous.

Deliverables:

• Weekly: Bank balances, aged creditors, and aged debtors reports.
• Monthly: Reconciliation pack including reconciliations, trial balance, and variance notes.
• Ad hoc: Proactive communication of any issues, discrepancies, or potential risks.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience in fintech, banking, or payments is highly regarded.
• Strong understanding of accounting principles, reconciliations, and financial reporting.
• Proficiency in Xero, and HubSpot (experience with additional accounting platforms is a plus).
• Advanced Excel/Google Sheets skills for reporting and analysis.
• High level of accuracy, attention to detail, and discretion when handling financial data.
• Excellent time management and ability to meet strict deadlines.
• Strong communication skills and the ability to collaborate effectively within a small finance team.