Vendor Scheduling Coordinator

The Vendor Scheduling Coordinator is responsible for planning, organizing, and monitoring vendor-related schedules to ensure the timely delivery of goods and services. This role acts as a liaison between vendors and internal teams, ensuring compliance with contractual obligations and optimizing scheduling efficiency.

Key Responsibilities:

Scheduling & Coordination

• Develop and maintain vendor schedules for deliveries and services.
• Coordinate with vendors to confirm timelines and resolve scheduling conflicts.
• Update and track work orders and delivery schedules in the system.

Vendor Management

• Communicate regularly with vendors to ensure adherence to agreed timelines.
• Negotiate adjustments in schedules when necessary to meet operational needs.
• Monitor vendor performance and escalate issues as needed.

Documentation & Compliance

• Maintain accurate records of vendor schedules, agreements, and changes.
• Ensure compliance with company standards and contractual terms.

Cross-Functional Collaboration

• Work closely with procurement, operations, and finance teams to align schedules with business priorities.
• Provide timely updates to stakeholders on vendor-related timelines.

Requirement:

• 2+ years of experience in vendor coordination or scheduling roles.
• Bachelor’s degree in Business Administration, Supply Chain, or related field preferred.
• Proficiency in scheduling software and Microsoft Excel.
• Strong organizational and time-management skills.
• Excellent communication and negotiation abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Attributes

• Analytical mindset for optimizing schedules and reducing delays.
• Problem-solving skills to handle unexpected changes.
• Ability to build and maintain positive vendor relationships.