executive

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Job Description

ExecutiveTo manage administrative services, facilities, for Rabale Site, ensuring operational efficiency and aligning with Piramal Pharmas values of Knowledge, Action, Care, and Impact.

KEY STAKEHOLDERS: INTERNAL

Functional Heads, Central Admin team

KEY STAKEHOLDERS: EXTERNAL

Service providers

Reporting Structure

The incumbent will report to Manager - Administration & Facilities

Qualification

Bachelors degree in Business Administration or a related field.

Experience

5+ years of experience in administration, facilities, and travel management, preferably in a corporate setup.

Strong knowledge of facility maintenance, housekeeping, and travel coordination.

Skills And Competencies

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in vendor management and negotiation.
• Familiarity with travel management systems and hotel booking platforms.
• Problem-solving mindset with attention to detail.
• Ability to manage multiple tasks and work under pressure.
  
  

• Oversee daily administrative operations, ensuring smooth functioning of office infrastructure, equipment, and facilities.
• Manage housekeeping, pantry, and front office staff to maintain high standards of cleanliness and professionalism.
• Coordinate with vendors for office supplies, equipment maintenance, and services, ensuring cost-effectiveness and quality.
• Plan and execute office space management, seating arrangements, and layout adjustments.
  
  

• Monitor and manage the upkeep of office premises, ensuring safety, hygiene, and compliance with statutory norms.
  
  

• Liaise with travel agencies and service providers to ensure cost-effective and efficient travel solutions.
• Oversee hotel bookings for employees, guests, and external stakeholders, ensuring comfort and adherence to company policies.
  
  

• Ensure compliance with all statutory requirements related to facilities, travel, and administration.
• Maintain proper documentation for vendor contracts, service agreements, and travel records.
• Conduct regular audits of administrative processes and records.