Assistant Manager - Supply Chain Planning

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us!

Position Summary
The selected candidate will support end-to-end Demand & Supply Planning activities across pharma and chemical product portfolios to ensure timely material availability, optimum inventory levels, and uninterrupted customer service. This role acts as an execution-focused planning partner, translating sales forecasts and business requirements into feasible production, procurement, and supply plans. The role involves close coordination with Sales, Production, Procurement, QA/QC, Regulatory, Packaging, Warehouse, and Logistics teams to align supply plans with business requirements and operational capacities.

Key Duties & Responsibilities

Demand Planning & Forecast Support

• Support preparation and maintenance of rolling demand forecasts based on historical data, sales inputs, and market trends
• Coordinate with Sales and Customer Service teams to validate forecasts and confirm demand priorities
• Track forecast accuracy, demand variations, and forecast changes; highlight risks and variances

Supply Planning & Execution Readiness

• Convert demand plans into feasible supply plans considering manufacturing capacity, lead times, batch sizes, and constraints
• Prepare and execute Master Production Schedules (MPS) aligned with demand, inventory policies, and available capacity
• Raise purchase indents and support procurement of raw materials, intermediates, and packaging materials in line with production plans
• Coordinate closely with Production, Procurement, QA/QC, Packaging, Logistics, and Stores to ensure on-time material readiness

Third-Party Manufacturing & External Coordination 

• Coordinate planning and execution with third-party manufacturers / tollers to ensure timely product availability
• Support third-party contract renewals and ensure availability of required licenses and documentation for manufacturing
• Review and validate monthly third-party manufacturing service bills for processing and payment

Inventory, Service Level & Working Capital Management 

• Monitor inventory levels across Raw Material (RM), WIP, and Finished Goods (FG) to meet service targets
• Identify and track slow-moving, excess, obsolete, and expiry-risk inventory and propose action plans
• Support monitoring of OTD / OTIF performance and conduct root-cause analysis for service deviations
• Balance service level requirements with inventory holding cost and compliance constraints

S&OP and IBP 

• Initiate and execute monthly S&OP / IBP cycles including demand review, supply review, and executive alignment.
• Prepare scenarios and trade-offs for leadership decision-making (service vs cost vs risk).
• Highlight risks, opportunities, and mitigation plans related to capacity, inventory, and service.
• Ensure alignment between commercial demand, supply capability, and financial targets.

New Product Introduction (NPI) & Change Management 

• Coordinate New Product Introduction (NPI) activities including trials, validation, scale-up, and readiness planning
• Support cross-functional alignment for new products covering materials, capacity, documentation, and regulatory readiness
• Support creation, review, and maintenance of Bill of Materials (BOMs) and routing data in SAP

Regulatory, Quality & Compliance Support 

• Ensure planning decisions adhere to GMP requirements, regulatory approvals, shelf-life, and stability constraints
• Coordinate with QA and Regulatory teams to avoid supply disruptions due to compliance gaps
• Support ISO audits, BIS certification, and customer audits by providing planning data, documentation, and traceability
• Support internal, customer, and regulatory audits by providing planning data and documentation

Systems, Reporting & Analytics

• Maintain planning master data accuracy including BOMs, lead times, MOQ, batch sizes, and inventory parameters
• Use ERP systems (SAP preferred) for planning, tracking, and execution support
• Prepare weekly and monthly reports on service level, inventory, production plans, planning adherence and third-party operations.
• Support continuous improvement initiatives in planning processes, reporting standardization, and data discipline

Education 

• Bachelor’s / Master’s in Supply Chain, Chemical Engineering, Pharmacy, Operations, or Business

Experience 

• 5-8 years of experience in Supply Chain Planning or Operations roles
• Experience in Pharmaceutical / Chemical manufacturing environment preferred
• Exposure to plant-based SCM planning/operations is an advantage
• Strong understanding of GMP/Quality systems, Shelf-life & batch manufacturing and Regulatory constraints in planning

Technical & Functional Skills

• Demand Planning & Forecasting methodologies
• Supply Planning, Capacity Planning, MRP
• Inventory Optimization & Working Capital management
• ERP systems (SAP preferred)
• Power BI / Tableau (preferred)
• Advanced Excel (pivot tables, macros, scenario analysis) and analytics capability
• Understanding of QA/QC release processes and compliance impact on supply
• Knowledge of packaging & labeling workflows in Pharma/Chemicals

Behavioral Competencies 

• Strategic thinking structured, detail-oriented, and execution focused
• Strong communication and stakeholder influence
• Structured problem-solving
• Ability to handle & lead under pressure & ambiguity and make-drive decisions
• Comfortable working in a fast-changing, matrix organization
• Integrity & Compliance-first mindset

Supervisory Responsibilities: No

Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.