Office Manager

We are an IT company in Riga with a start-up atmosphere, fresh ideas, and strong commitment. At the same time, we get solid support from our parent company q.beyond AG Germany, which offers us great growth opportunities and stability.

We are looking for people who are committed to contributing their specialist knowledge and personality to achieve the best for our customers. People like you who want more - and expect more.

Join us as an Office Manager!

YOUR FUNCTIONS:

• Be the first and main point of contact for all office-related questions
• Ensure a welcoming, tidy, and well-organised office environment
• Manage office supplies, place orders, and coordinate deliveries
• Communicate with vendors, landlord, and cleaning services
• Support new colleagues during onboarding (access, introductions, office tour)
• Plan and organise internal events and celebrations
• Arrange business travel for employees (tickets, hotels, transfers)
• Support social media content creation (photos, short posts, small updates)
• Handle ad-hoc administrative tasks to support office operations and HR
• Collaborate closely with Internal IT and Facility Management

WHAT WE ARE LOOKING FOR:

• Experience in office management, administration or hospitality
• Strong organisational skills and a proactive, hands-on mindset
• Excellent communication skills with a service-oriented approach
• Good English skills, as we work daily in both English and Latvian
• Proficiency in MS Office; experience with MS Teams & MS Outlook is a plus
• Ability to multitask and maintain a positive office atmosphere
• Comfortable with administrative tasks and travel coordination
• Creative eye for internal events and social media content
• Reliable, independent, and responsible work style

WE OFFER:

• Working hours: 8:30-17:00
• 22 paid vacation days per year
• Learning programs & certifications
• Monthly bonuses for home office utilities, sports, and wellness
• Support for home office setup & mobile phone costs
• Health insurance, eyewear reimbursement, 9 fully paid sick days + 5 trust days
• Extra holidays for life events and loyalty rewards