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Executive Assistant Vice President

Talentmate

India

18th August 2026

2608-59987-2

Job Description

Position Title

Executive Assistant to Vice President

Department

Executive Office

Reports To

Vice President

Location

Head Office, Bahria Town, Rawalpindi

Employment Type

Full-Time, On-Site

Experience Required

1–2 Years

Position Summary

The Executive Assistant to the Vice President will provide high-level administrative and organizational support to the Vice President, ensuring the smooth and efficient management of the VPs daily operations. The role demands exceptional discretion, strong communication skills, and the ability to manage competing priorities in a fast-paced, rapidly scaling professional services environment. The incumbent will act as a trusted point of coordination between the VPs office, internal departments, and external stakeholders.

Key Responsibilities

Calendar & Schedule Management

• Manage the VPs calendar, including scheduling meetings, appointments, and travel while proactively resolving conflicts and prioritizing engagements.

• Prepare daily and weekly schedule briefs, ensuring the VP is well-prepared for all commitments.

Communication & Correspondence

• Draft, review, and manage emails, memos, letters, and other correspondence on behalf of the VP with a high standard of professionalism and confidentiality.

• Screen and prioritize incoming communications, escalating matters requiring the VPs immediate attention.

• Serve as the first point of contact for the VPs office, liaising with department heads, clients, and external partners.

Meeting Coordination & Follow-Up

• Organize internal and external meetings, including agenda preparation, logistics, and documentation.

• Record minutes of meetings, track action items, and follow up with relevant stakeholders to ensure timely closure.

Documentation & Reporting

• Prepare presentations, reports, and briefing documents for the VPs review and use.

• Maintain organized filing systems (digital and physical) for the VPs office, ensuring quick retrieval of records.

• Support the preparation of periodic departmental and management reports.

Travel & Event Support

• Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodations.

• Assist in planning and executing executive-level events, off sites, and corporate engagements.

Confidentiality & Office Administration

• Handle sensitive information with absolute discretion and integrity.

• Manage expense reports, reimbursements, and procurement requests for the VPs office.

• Perform ad-hoc tasks and special projects as assigned by the VP.

Requirements

Required Qualifications & Experience

• Bachelors degree in Business Administration, Management, or a related discipline from a recognized institution.

• 1–2 years of relevant experience as an Executive Assistant, Personal Assistant, Admin Officer, or in a similar coordination-focused role.

• Demonstrated experience supporting senior management or working in a corporate office environment is preferred.

Required Skills & Competencies

• Excellent written and verbal communication skills in English.

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus.

• Exceptional organizational and time-management skills with strong attention to detail.

• Ability to multitask, prioritize, and perform under pressure with minimal supervision.

• High level of professionalism, discretion, and emotional intelligence.

• Proactive, solution-oriented mindset with a strong sense of ownership.

Behavioural Attributes

• Integrity and confidentiality in handling executive-level information.

• Adaptability in a dynamic, fast-growing organizational environment.

• Positive, collaborative attitude aligned with the companys core values.

Benefits

Compensation & Benefits

Market-competitive salary commensurate with experience.

Group health insurance coverage as per company policy.

Annual performance-based increments and growth opportunities.

Professional development within a rapidly scaling organization.

Job Details

Role Level:	Entry-Level	Work Type:	Full-Time
Country:	India	City:	Rawalpindi City Tehsil Pakistan ,Punjab
Company Website:	www.thevalueengineering.com	Job Function:	Administrative Support
Company Industry/ Sector:	Civil Engineering

What We Offer

About the Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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