Section Head - Stores

Division

Department

Sub Department 1

Job Purpose

Monitor and control the production demand for raw material, packing material and finished goods by aligning with the production plan and coordinating with purchase, production, etc. to support manufacturing effectively and ensure compliance to cGMP and safety.

Key Accountabilities (1/6)

Maintain the availability of required materials as per production plan to ensure uninterrupted production and help achieve manufacturing OTIF

• Schedule the materials to purchase by aligning with the production plan and regularly following up for delivery
• Perform code-to-code transfer activity if material is available in another code
• Liaise with QC for material release for day wise production requirement
• Ensure availability of material as per S&OP norms and update Central Planning for any concerns
• Indent material for new product launches as per the requirement by coordinating with production and follow-up with purchase for timely delivery
• Provide status of new products material to tech transfer during new product meetings
  
  

• Prepare and maintain receipt, issuance, despatches and accounting of materials
• Monitor material is stored as per proper storage condition with required segregation as per the material property and its storage condition
• Ensure all the required material is received as per SOP & is accounted properly
• Ensure cross contamination of material is prevented while handling i.e. by following all procedure strictly
• Collate and prepare change controls, deviations, qualifications and validations studies documents as per cGMP
• Ensure real time correct data entries in the system and on documents by reviewing the documents during dispensing
• Generate report of next inspection date of materials and raise GRs as per production demand
• Prepare receipt, issuance/dispensing and accounting of materials
• Follow-up for clearance of rejected material with purchase for timely removal from unit by coordinating with unit QA
• Control and handle the damaged container as per SOP
  
  

• Review the non-moving, low shelf life items periodically and ensure timely disposal
• Coordinate with other Cipla locations, purchase and planning for salvage of non-moving inventory
  
  

• Monitor the use of proper safety appliances while handling the materials during receipt and dispensing by store personnel
• Identify potential hazards and hazardous materials and ensure proper handling for storage, receipt and issuance
• Maintain sanitation and hygiene in stores facility to ensure audit readiness
• Ensure correct status labelling for materials, accessories and equipment by checking the labels
  
  

• Procure new equipment as per product requirement and GMP requirement
• Monitor the installation of equipment and prepare qualification documents and SOPs
  
  

• Follow-up with QA for timely release and arrange vehicles for scheduled dispatch
• Plan the distribution of materials as per customer requirements by coordinating with logistics, corporate, export etc.
  
  

• Delay in releasing the materials due to lack of information available and changes in production plans. Overcome by material forecast and providing required information to QC
• Delay in releasing material due to non-availability of specified material in the market. Overcome by searching new vendors and empanelling them
• Space constraints to keep the material due to delay in clearance of non-moving/expired materials. Overcome by getting required approvals from finance and purchase and maintaining timelines
• Re-work due to manual work on material planning and mistakes in store operations. Overcome by cross-checking the documents
  
  

• Central Planning for order allocation, non-moving materials, and local/export orders (Weekly)
• Purchase for follow-up on delivery time (Daily)
• Production for dispensing (Daily)
• QC, QA for release (Daily)
• R&D for guidelines (Need Basis)
• Engineering for breakdown (Need Basis)
• HSE for safety norms (Daily)
• Excise/Custom for dispatch planning (Daily)
• Logistic for transportation (Need Basis)
• BD for export orders (Need Basis)
• Accounts for payment and handover (Need Basis)
• Other Cipla Unit Stores for non-moving material (Weekly)
• Cipla API Units for API requirements (Daily)
  
  

• Vendors having rates for contracts (Need Basis)
• Transporters for vehicle requirements (Need Basis)
• Weights & Measure Department for annual stamping (Yearly)
• Equipment Supplier for new equipment (Need Basis)
  
  

• Direct Reports : 15
• Average number of GRN for raw material : 1500 per year
• Average number of batches for finished material : 250 per year
• Average number of batches for packing material : 250 per year
• Average monthly despatch by value : 30 crores
• Average monthly despatch by volume : 90-100 million
• Average number of pallets managed in the warehouse : 3800
• 0 % shut down of manufacturing activities due to non-availability of materials
• Maintain OTIF above 80% for dispatches
• Maintain safe environment to achieve zero accident target
  
  

• Quantity of material to be purchased or to be dispatched
• Postpone or prepone activities based on lapses / improvements in CFTs
• Material delivery at units
  
  

• Modifications in the systems, processes, documents or guidelines to Unit Head – Stores
• Disposal of non-moving material after approval from supply chain approval & sales order from purchase to Unit Head – Stores
• Decisions involving cost, quality, safety and cGMP to Unit Head – Stores