Pursuits Assistant

Position Summary

The Pursuit Assistant plays a critical role in supporting business development efforts for the North America Water Pursuits Team by coordinating proposals, qualifications, and interview materials. This position works closely with technical staff, marketing, and leadership to produce high-quality, compliant, and compelling pursuit submissions that reflect Stantec’s expertise and brand.

Key Responsibilities

Pursuit & Proposal Coordination

• Coordinate end-to-end pursuit activities, including RFQs, RFPs, SOQs, and EOIs
• Develop and manage pursuit schedules, compliance checklists, and submission logistics
• Assemble proposal content, resumes, project descriptions, and graphics in accordance with client requirements
• Track questions, addenda, and deliverables to ensure full compliance

Collaboration & Content Development

• Work with technical leads to gather, edit, and format written content
• Ensure messaging is clear, client-focused, and aligned with pursuit strategy
• Coordinate internal reviews, incorporate feedback, and manage version control

Branding & Quality Control

• Apply Stantec branding, style standards, and quality assurance processes
• Proofread and edit materials for clarity, consistency, and accuracy
• Support preparation of interview presentations and leave-behind materials

Data & Process Support

• Maintain proposal and project databases (CRM, resumes, project sheets, etc.)
• Assist with continuous improvement of pursuit processes, templates, and tools
• Track pursuit metrics and support post-pursuit debriefs as needed

Capabilities and Credentials

• An experienced writer with a desire for developing tailored, engaging proposal material, with overall ownership of the final written and graphic content
• Proficiency in Microsoft Office (Word, PowerPoint, Excel)
• Ability to manage multiple deadlines in a fast-paced environment
• Strong time management and prioritization skills
• Collaborative and service-oriented mindset
• Ability to work independently and as part of a team
• A passion for people, building trust, and fostering solid relationships
• An active listener; critical thinking and problem-solving skills

Qualifications

Education and Experience

• Bachelor’s degree in marketing, communications, journalism, business, or an equivalent combination of education and related experience. 
• Previous experience in proposal coordination, marketing, or business development preferred