P2P Administrator

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain driven performance. Bps customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

Mobility & Convenience Europe is a leading fuel and convenience retailer with a network of 6000 bp and Aral branded retail sites in eight European markets and a team of around 13,500 colleagues serving millions of customers every day. Our vision is to become first choice for customers, improving our base business and creating our future business all with safety and customer centricity at the heart of what we do.

About The Role

The P2P Administrator is responsible for providing the local construction and maintenance team first level process and system support for SAP related processes. They are also responsible for ensuring the P2P process is properly followed for all maintenance and construction activities, including raising orders, seeking approval, providing cost forecasts and supporting close out of payment.

What you will deliver ?

Creates purchase orders/ shopping cards and makes any necessary modifications, and provides purchase order related information as the need arises by the business, such as open times, due dates and missing goods receipts;

Processes requisitions received from the business;

Helps to identify and resolve invoice problems, and drives compliance to all BP pay-related agreements;

Maintains up-to-date procedures and manuals as per requirements;

Meets or exceeds Service Level Agreement targets as defined in the framework and ensures that volume trackers are timely and accurately maintained, working closely with local and central data stakeholder;

Acts as the first contact for the suppliers, for invoice related matters;

Act as an expert / coach within the local Asset team regarding the SAP related processes;

Ad-hoc reporting: develop and maintain different kind of reports related to SAP, Procurement, Asset register and Invoicing.

Request for cost reclassification, if required, both in capex and revex.

Opening of new vendors (Construction/Maintenance).

Request to the Fixed team for the generation of all Capex projects and their WBSS for the purchase order creation.

Close relationship with the accounting team to review all invoicing and payment questions (VIM module and FVC GRIR team)

Execution of urgent payments if the business requests it or processing of payments/fees for the commencement of new work.

In line with Delegations of Authority

What You Will Need

Knowledge and understanding of financial control would be benefit.

Previous experience of using Ariba would be beneficial .

You Will Work With

The role is based in the Assets team, responsible for buying, constructing and maintaining all the company owned forecourts in the UK.

Working in a retail, it is a fast paced environment that is ever changing.

We deliver 800 projects a year

As a team we are very focused on Continual Improvement, simplifying the way we work or how we can save money.

The majority of the team are field based so meetings on Teams are the norm.

Key stakeholders will be the Head of Assets, Construction Manager and Maintenance Manager, working with the construction, maintenance and property teams.