Project Coordinator - Procurement

The Project Coordinator – Procurement applies developing business process, procurement, and project management skills within a specialized business function. This role supports procurement and supplier-related projects by coordinating activities, managing supplier change initiatives, and ensuring smooth execution of operational and strategic procurement processes. The individual provides administrative, analytical, and logistics support to project teams while collaborating with cross-functional stakeholders to achieve business objectives.

Key Responsibilities

• Coordinate procurement and supplier-related projects, ensuring alignment with organizational goals, timelines, and compliance standards.
• Conduct supplier assessments, capability analysis, and performance reviews to evaluate supplier readiness and performance.
• Support procurement change management initiatives, including supplier process improvements, operational transitions, compliance updates, and supplier master data modifications.
• Manage procurement-related activities such as RFQs, purchase order price updates, supplier onboarding, and supplier data management.
• Monitor project schedules, milestones, risks, and deliverables; communicate project status and escalation updates to stakeholders and project leadership.
• Collaborate with procurement, finance, engineering, quality, operations, and supply chain teams to ensure effective implementation of supplier and procurement changes.
• Identify, track, and resolve project issues and risks using structured project management and quality tools.
• Support budget planning, resource tracking, reporting, and project documentation activities.
• Maintain project records, dashboards, databases, and reporting tools to provide visibility into procurement and supplier performance metrics.
• Analyze large procurement and supplier datasets to identify trends, process gaps, and improvement opportunities.
• Drive continuous improvement initiatives through process automation, dashboard creation, and implementation of efficient workflows.
• Develop and share best practices, lessons learned, and process documentation to strengthen organizational knowledge and operational excellence.
• Support business continuity through proactive decision-making and effective coordination of procurement activities.
  
  

• Strong project management skills, including scope, schedule, resource, and risk management.
• Excellent communication and stakeholder management abilities with the capability to work across diverse teams and suppliers.
• Strong analytical and problem-solving skills with a data-driven approach to decision-making.
• Ability to manage complexity, prioritize tasks, and meet deadlines in a fast-paced environment.
• Customer-focused mindset with the ability to build strong supplier and internal stakeholder relationships.
• Effective conflict management and negotiation skills.
• Strong organizational and documentation capabilities.
• Resourceful, adaptable, and capable of driving continuous improvement initiatives.
• Ability to handle and analyze large volumes of procurement and supplier data.
  
  

• Knowledge of Source-to-Pay (S2P) and procurement processes, including supplier onboarding, RFQs, purchase orders, and supplier lifecycle management.
• Proficiency in procurement systems, project management tools, and change management platforms.
• Advanced skills in data analysis, reporting, and dashboard development using tools such as:
• Power BI
• Power Automate
• Power Apps
• Advanced Excel and Macros
• SQL
• Experience with automation and process optimization tools is preferred.
  
  

• Minimum 6+ years of experience in procurement, supply chain, supplier management, or project coordination roles.
• Hands-on experience managing procurement change initiatives and supplier-related projects.
• Experience conducting supplier capability assessments, supplier reviews, and supplier performance management activities.
• Proven ability to work in cross-functional environments involving procurement, finance, engineering, operations, and quality teams.
• Experience managing procurement data, dashboards, reporting, and process automation initiatives.
• Exposure to global supplier operations and large-scale procurement environments preferred.
  
  

• Bachelor’s degree in Engineering, Supply Chain, Business, Operations, or a related discipline required.
• Master’s degree preferred (MBA, Supply Chain Management, Operations Management, or related field).
• Certifications such as PMP, CPSM, CSCP, or equivalent project management/procurement certifications are considered an advantage.