Executive Assistant to CEO

Executive Assistant to CEO at Unbox Robotics

About Unbox Robotics

We at Unbox Robotics are revolutionizing warehouses and distribution centers by building the worlds most compact, powerful, and flexible mobile robotics systems for the new age of warehousing. Our product is the Worlds 1st of its kind AI-powered parcel sorting robotic system that gets installed 10X faster, saves 50+% space and improves productivity by more than 3X with 50% fewer robots than that of the competition. Founded in 2019, we are backed by marquee investors and angels. We are looking to add to our team of thinkers, innovators and doers and would love to have you join us at the Pune, India office and build the future of on-demand robotics logistics solutions

Roles & Responsibilities

• Efficiently manage the CEOs schedule, including arranging meetings, appointments, and travel plans.
• Prioritize and coordinate daily activities to ensure optimal use of the CEOs time.
• Act as a primary point of contact between the CEO and internal/external parties.
• Schedule, prepare agendas, and coordinate logistics for meetings attended by the CEO.
• Take minutes, track action items, and follow up on outstanding tasks to ensure timely completion.
• Organize domestic and international travel arrangements for the CEO, including flights, accommodations, and ground transportation.
• Manage and maintain confidential documents, files, and records.
• Ensure proper version control and accessibility of important documents.
• Plan and coordinate events, conferences, and other engagements involving the CEO.
• Conduct research on various topics as directed by the CEO.
• Provide summaries and analysis of information to support decision-making.
• Handle sensitive information with the utmost discretion and confidentiality.
  
  

• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of integrity and professionalism.
  
  

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Proven Experience/Skills in project management
  
  

• Desired Qualification: Bachelors/Masters degree in Business Administration, Communications, or a related field.
• Work Experience: 0-5 Years
  
  

• Constant learner to become a Subject Matter Expert
• Proven record in start-up environment working with innovations
• Exposure to a high paced working environment
• Ability to conduct detailed procedures in a time-constrained environment