Deputy Manager- Shipping

Job Description

DETAILS OF THE JOB

Business Unit: Varun Beverages Ltd.

Country: India

Work Location: Plant / Depot

Key Accountabilities

Dispatch Operations

Ensure dispatch of all orders within defined timelines (within 12 hrs / next day deadlines).

Maintain dispatch pendency below 2% of clear orders.

Ensure STO dispatch within 24 hours.

Monitor invoice accuracy and minimize cancellations (

Ensure adherence to vehicle in-out process and E-gate compliance.

Inventory Management & Governance

Drive FIFO compliance for FG dispatch (SAP vs physical alignment).

Maintain FG obsolete below 0.02%.

Ensure proper stacking as per PFL norms to optimize space.

Support monthly physical stock verification and reconciliation.

Ensure daily reconciliation of FG and empty inventory.

POD & Documentation

Ensure timely POD collection and 100% E-POD updates.

No pending POD beyond 30 days.

Ensure sales return entries within 48 hours.

Ensure no pending Empty RR beyond 24 hours.

Transportation & Inbound Management

Ensure timely vehicle placement as per dispatch plan.

Reduce vehicle turnaround time and avoid detention.

Monitor inbound FG movement and ensure proper MIGO booking.

Support freight cost optimization initiatives.

Ensure tracking reports are shared on time.

MIS & Reporting

Ensure daily reporting before 8 AM.

Maintain accuracy of shipping MIS and dashboards.

Identify gaps and implement corrective actions promptly.

People Management

Manage shift workforce including checkers, loaders and contractors.

Ensure adherence to safety, quality and audit requirements.

Drive training and capability building initiatives.

Ensure workforce availability and productivity.

KEY INTERFACES

Internal: Production, Sales, Quality, Finance, HR, PAC

External: Transporters, Customers, Vendors

• EDUCATION & EXPERIENCE
  
  

Education: Graduate / MBA in Supply Chain / Operations / Logistics

Experience: 5–10 years in FMCG / Beverage / Logistics industry with exposure to dispatch and warehouse operations

Skills Required

• Strong knowledge of shipping and logistics operations
• Inventory management and SAP knowledge
• Analytical and problem-solving skills
• Stakeholder coordination and communication
• Operational planning and execution
• Knowledge of safety and compliance standards
• Timely dispatch accountability end to end
• Rotational Shift
  
  

Responsibilities

• Oversee shift-based dispatch operations, ensuring timely and accurate execution of beverage dispatches.
• Manage inventory control, maintaining accurate records and minimizing stock delays.
• Coordinate transportation logistics, working closely with transporters to ensure efficient delivery.
• Ensure compliance with Standard Operating Procedures (SOPs), safety protocols, and quality standards.
• Monitor and analyze dispatch data to identify areas for improvement and optimize logistics processes.
• Collaborate with PAC, Production, Sales, and Depot teams to align dispatch operations with production and sales goals.
• Address any issues or bottlenecks in the dispatch process, implementing effective solutions.
• Maintain open lines of communication with internal and external stakeholders, providing regular updates on dispatch status.
• Conduct regular audits and inspections to ensure adherence to safety and quality standards.
• Stay updated with industry trends and best practices in logistics and supply chain management.
  
  

Qualifications

• Bachelors degree in Logistics, Supply Chain Management, or a related field.
• Minimum 5 years of experience in a similar role, preferably in the FMCG or beverage industry.
• Strong knowledge of logistics operations, including dispatch, inventory management, and transportation coordination.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in using logistics software and systems for dispatch planning and execution.
• Analytical mindset with the ability to interpret data and make informed decisions.
• Effective communication and interpersonal skills for collaborating with cross-functional teams.
• Ability to work in a fast-paced, high-volume manufacturing environment.
• Willingness to work flexible hours, including shifts, to support dispatch operations.
• Valid driving license and willingness to travel for business purposes.
  
  

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