Purchasing Co-ordinator

Job Description

Job Purpose

The Purchasing Coordinator will play a key role in managing supplier relationships, onboarding new suppliers, and ensuring smooth operations across the supply chain. This position will also handle all general accounts payable queries related to suppliers, ensuring accuracy and compliance with company policies. The role requires a proactive, highly motivated individual who can work autonomously while collaborating effectively with internal teams and external partners.

Key ResponsibilitiesSupplier Management & Onboarding

Liaise with new and existing suppliers to establish strong working relationships.

Manage the onboarding process for new suppliers, ensuring compliance with company standards and regulatory requirements.

Maintain accurate supplier records and documentation.

Accounts Payable Support

Act as the first point of contact for all supplier-related accounts payable queries.

Resolve discrepancies and ensure timely payment processing in line with agreed terms.

Collaborate with Finance to reconcile supplier accounts and resolve issues promptly.

Review and control the GRNI report

Assist with AP SOX reporting

Assist with external and internal audits

Operational Coordination

Support procurement and production teams to ensure timely delivery of materials.

Monitor supplier performance and escalate issues where necessary.

Assist in continuous improvement initiatives within the supply chain function.

Compliance & Reporting

Ensure adherence to internal controls and SOX compliance requirements (as part of a US-listed entity).

Prepare and maintain reports on supplier performance and payment status.

Person SpecificationEssential Skills & Attributes

Relationship Building: Ability to develop and maintain strong supplier and internal stakeholder relationships.

Query Resolution: Skilled in investigating and resolving supplier and accounts payable issues promptly and effectively.

Autonomy & Initiative: Comfortable working independently, prioritizing tasks, and making decisions within defined parameters.

Motivation: Highly driven with a proactive approach to problem-solving and process improvement.

Communication: Excellent verbal and written communication skills for liaising with suppliers and internal teams.

Attention to Detail: Strong accuracy in managing data and financial transactions.

Experience & Qualifications

Previous experience in a supply chain, procurement, or accounts payable role within a manufacturing environment.

Understanding of ERP systems and supplier onboarding processes.

Knowledge of compliance requirements for US-listed entities (SOX controls desirable).

Proficiency in Microsoft Office, particularly Excel.

Additional Information

What could you accomplish in a place that puts People First?

At Wabtec, it’s not just about a job - it’s about the impact you make. When our people come together, we’re Expanding the Possible by continuously improving what we do and how we do it - for our clients and each other.

If you’re ready to revolutionize how the world moves for future generations, Wabtec is the place for you.

Who are we?

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services for the freight and transit rail sectors. Drawing on more than 150 years of experience, we are leading the way in safety, efficiency, reliability, innovation, and productivity. Whether it’s freight, transit, ports, logistics, mining, industrial, or marine, our expertise, technologies, and people together – are accelerating the future of transportation. With roots that date back to George Westinghouse, Thomas Edison, and Louis Faiveley, Wabtec has always built technologies and implemented solutions for a variety of sectors that are critical to meeting the needs of customers and governments alike.

Our global team of about 30,000 employees worldwide delivers performance that moves the world forward. We’re lifelong learners, obsessed with better. Learn more at www.WabtecCorp.com.

Culture powers us and the possibilities.

We believe the best ideas come from a mix of experiences and backgrounds. At Wabtec, we strive every day to create a place where everyone belongs. We’re building a culture where leadership, inclusion and your unique perspective fuel progress.

We’re proud to be an Equal Opportunity Employer. We welcome talent of all backgrounds, experiences, and identities, including race, gender, age, disability, veteran status and more.

Need accommodation? Just let us know - we’ve got you.