Front Desk Executive

About Vecmocon

Vecmocon, incubated at IIT Delhi in 2016, is a full-stack technology company committed to making electric vehicles intelligent, safer, and smoother to drive. We provide OEMs with high-quality, locally manufactured EV solutions, including Battery Management Systems (BMS), chargers, Vehicle Intelligence Modules, FOTA, and software diagnostics.

Our products comply with AIS-156 standards and are trusted by industry leaders. We foster a collaborative work culture, empathetic leadership, and a growth-oriented environment.

🌐 Visit: www.vecmocon.com

Role Summary

The Front Office Executive / Receptionist will serve as the first point of contact for visitors, clients, and employees. The role requires strong communication, organizational, and administrative skills, ensuring a professional front office experience, efficient office coordination, and support for CXO international travel documentation.

Key Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Documentation for International Travel (For CXOs Only)
  
  

• Excellent verbal and written communication skills
• Strong interpersonal and customer-handling abilities
• Good organizational and multitasking skills
• Professional appearance and office etiquette
• Basic proficiency in MS Office (Word, Excel, Outlook)
• Ability to maintain confidentiality and handle sensitive information
• Time management and problem-solving skills