Finance Executive - Payables

Purpose

To accurately process payment for all invoices by ensuring that necessary backup and approvals are obtained in accordance with Brand standards.

Constituents

• Hotel Management
• Employees
• Brand Management Services
• Vendors
• CHW Accounting
  
  
  

• Achievement of financial goals and improvement over prior year performance (GOP, RevPAR, RSI)
• Customer satisfaction and loyalty goals (100% guest satisfaction)
• Timeliness and accuracy of financial reporting
  
  
  

• Compares purchase orders to invoices and distributes them to appropriate Department Heads for approval
• Ensures all accounts payable transactions have all required signatures
• Checks supporting documentation confirming delivery of goods and services
• Ensures proper backup is attached to expense reports
• Authorises and enters relevant information into the accounts payable system
  
  
  

• Audits bills for errors and corrects them as necessary
• Ensures correct charging amounts by coding invoices
• Inputs approved invoices and balances open invoices
• Accrues unposted invoices for month-end
• Stamps all invoices "PAID" before sending to check signers
  
  
  

• Reconciles all supplier statements and the Trade Creditors control account
• Requests missing invoices and makes necessary adjustments
• Follows up monthly on outstanding supplier invoices awaiting authorisation, missing invoices, and credit notes
• Runs monthly accounts payable reports and reconciles with receiving records
• Prepares monthly expense accruals
  
  
  

• Summarises payments due and communicates cash needs to the Assistant Accountant
• Organises foreign drafts and telegraphic transfers as required
• Keeps file on audited food invoices and handles monthly payments
  
  
  

• Researches travel agency commission checks
• Performs necessary follow-up
  
  
  

• Maintains all necessary files and registers for accounts payable