Assistant Payroll Manager

Designation: Assistant Payroll Manager

Location: Noida

Shift: 6:30 PM - 3:30 AM IST

About ICG Medical:
ICG Medical is a leading global healthcare recruiter focused on nurses (all specialties), midwives, and home care/healthcare workers. Our company vision is to improve patient care. The DNA makeup of our business stems from our core values: Open, Family, and Passion. One of our main differentiators is that we care. We establish trusting relationships with our connections and each other. We have fun at work and together we remain focused, grounded, and engaged in our service offering.
The business is made up of three recognized healthcare recruitment brands that sit underneath the ICG Medical arm. each delivers tailored solutions for our candidates and clients from our offices in the UK, Ireland, India, South Africa, China, Australia, Canada, and the USA with more office openings on the horizon.

Job Summary

The Assistant Manager - Canada Payroll is responsible for managing end-to-end Canadian payroll operations, ensuring accurate and timely payroll processing, statutory compliance, reporting, reconciliations, and stakeholder management. The role requires strong knowledge of Canadian payroll legislation, payroll systems, taxation, benefits administration, and process improvement initiatives.

Key Responsibilities

Payroll Operations

• Manage end-to-end payroll processing for Canadian employees on a weekly, bi-weekly
• Review payroll inputs including new hires, terminations, salary changes, bonuses, expenses, and mileage.
• Validate payroll calculations to ensure accuracy and compliance with company policies.
• Ensure payroll deadlines and service level agreements (SLAs) are consistently achieved.
• Perform payroll audits and quality checks before payroll submission.

Compliance & Statutory Reporting

• Ensure compliance with Canadian federal and provincial payroll regulations.
• Manage payroll-related statutory deductions, including:
  • CPP (Canada Pension Plan)
  • EI (Employment Insurance)
  • Income Tax
  • Provincial Taxes
• Support year-end activities, including T4, T4A, RL-1, and other required tax reporting.
• Coordinate with internal and external auditors for payroll audits and compliance reviews.

Reconciliations & Reporting

• Perform payroll account reconciliations and balance sheet reviews.
• Analyze payroll variances and investigate discrepancies.
• Prepare payroll reports, management dashboards, and KPI reporting.
• Support month-end and year-end financial close activities.
• Maintain payroll documentation and audit trails.

Process Improvement

• Identify opportunities to streamline payroll processes and improve controls.
• Drive automation and continuous improvement initiatives.
• Participate in payroll system implementation, testing, and enhancement projects.
• Support transition activities and standardization of payroll processes.

Team Leadership

• Guide and mentor payroll analysts and associates.
• Review team deliverables to ensure accuracy and compliance.
• Assist in workload planning, training, and performance management.
• Promote a culture of accountability and continuous learning.

Required Qualifications

• Bachelors degree in Accounting, Finance, Commerce, Business Administration, or related field.
• 5 to 8 years of payroll experience, with at least 4 years in Canadian payroll operations.
• Experience managing payroll teams or leading payroll processes.
• Strong understanding of Canadian payroll legislation and taxation.
• Advanced knowledge of Microsoft Excel.

Preferred Qualifications

• PCP (Payroll Compliance Practitioner) certification.
• Experience with payroll systems payworks.
• Knowledge of payroll accounting and financial reporting.

Key Skills

• Canadian Payroll Processing
• Payroll Compliance & Taxation
• Statutory Reporting
• Payroll Reconciliations
• Audit & Risk Management
• Financial Analysis
• Stakeholder Management
• Team Leadership
• Process Improvement
• Advanced Excel
• Data Analysis
• SLA & KPI Management