Apprentice Financial Operations

Job Overview:  Associate - Financial Operations

We are seeking a detail-oriented and proactive Operations Associate to join our team within the Rights and Royalties department. This role offers an excellent opportunity for individuals with limited or some years of experience to contribute to the seamless processing of author agreements. The successful candidate will be responsible for meticulous agreement analysis and contracts administration, precise data input in accordance with the agreed SLA and TAT, with a strong focus on internal controls enabling smooth author payouts, and active collaboration within a dynamic team environment.

The role of a Royalty Contracts Assistant offers an opportunity to develop a deep understanding of procedural intricacies within our technical domain while contributing to the overall success of the Contracts Team. If you are detail-oriented, possess a keen grasp of operational concepts, and thrive in a collaborative environment, we invite you to join our dynamic team and grow your career within our finance group.

Key Responsibilities:

Agreement Analysis and Archival

• Conduct detailed analysis of pre-drafted and signed agreements, focusing on clauses related to advance and royalty payments.

• Review pre-drafted agreements and ensure compliance with operational standards.

• Index and archive legal paperwork accurately to be used for any further reference or audit requirements.

Following SLAs and Controls

• Clear sales stuck in suspense accounts on priority to ensure accurate royalty payouts.

• Ensuring data integrity by timely and accurate data maintenance to enable accurate data dashboard reporting.

• Maintaining efficiency and meeting Service Level Agreements (SLAs) and operational controls.

Data Maintenance

• Manage and maintain accurate records of client data, including contract details, service requests, and performance metrics.

• Ensure data integrity and security through proper handling and storage practices.

• Implement data retention policies in accordance with regulatory requirements and client agreements.

• Assist in author onboarding by maintaining the author record data in Oracle covering areas like communication details, banking, and tax details.

Coordination

• Conduct research on product and agreement mapping for account receivables impacting author royalty payouts based on the original author agreement.

• Collaborate with Portfolio, legal, and other teams within the Royalties department to address inquiries and provide necessary support.

Qualifications:

• A bachelors degree in a relevant field such as Business Administration, Finance, Legal Studies, or a related discipline. 

• Limited or some years of experience in a similar role, preferably within the rights and royaltys domain.

Desired Skills:

• Strong attention to detail and ability to conduct meticulous agreement analysis.

• Proficiency in data entry and experience with Intellectual Property Management systems is a plus.

• Demonstrated ability to manage workload effectively and meet deadlines.

• Excellent communication and organizational skills.

• Ability to work collaboratively in a team-oriented environment.