Facilities Coordinator

Clarivate is looking for a Facilities Coordinator for our Noida office. We are seeking a professional and customer-focused Front Office Executive to manage the front desk and provide administrative support. The ideal candidate will be the first point of contact for visitors and employees, ensuring a welcoming and efficient office environment. Ensure the optimal utilization, maintenance, and safety of the organization’s physical assets and spaces. Oversee day-to-day operations, facility maintenance, security, and compliance, ensuring that spaces meet operational needs and align with regulatory standards. Manage vendor relationships, space planning, and cost-efficient facilities operations to support the organization’s growth and sustainability. 

About You – experience, education, skills, and accomplishments.

• Minimum of 3 years of experience in Front office and Facilities Department
• Bachelors Degree or equivalent experience. 
• Excellent communication and interpersonal skills. 

What will you be doing in this role? 

• Serve as a first point of contact for all individuals entering the facility, ensuring a friendly and welcoming experience 

• Issue visitor passes and strictly adhere to security protocols. 

• Maintain office and breakroom supplies for the assigned location. 

• Support colleagues and suppliers by providing assistance and ensuring smooth operation of location-specific processes. 

• Monitor and maintain cleanliness and order in community spaces, such as shared workstations and meeting rooms. 

• Receive, sort, scan, and distribute mail according to location-specific protocols 

• Track and audit incoming and outgoing mail following local playbook 

• Review and route a variety of service requests and issues from colleagues, contractors, and suppliers using internal management systems, ensuring timely resolution.   Greet and welcome visitors, clients, and guests in a courteous and professional manner.
•  Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.
•  Maintain visitor records and issue visitor passes as per company policies.
•  Schedule and coordinate meetings, appointments, and conference room bookings.
• Handle incoming and outgoing mail, courier services, and office deliveries.
•  Provide administrative and clerical support to various departments.
• Maintain office supplies inventory and coordinate procurement when required.
• Ensure the reception area and meeting rooms are organized and presentable at all times.

Hours of Work

• We work 5 days a week from Monday to Friday (onsite)
• This is a full-time role requiring 40 working hours per week based out of Noida

At Clarivate, we are committed to providing equal employment opportunities for all  qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.